Program Coordinator, Wharton Venture Lab

Program Coordinator, Wharton Venture Lab

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.

Posted Job Title
Program Coordinator, Wharton Venture Lab

Job Profile Title
Coordinator C

Job Description Summary
This position is located in Philadelphia.

The Program Coordinator for Venture Lab is responsible for the logistical arrangement, management and execution of strategically important Venture Lab programs and projects. Based in Philadelphia, this position reports directly to the Director, Venture Initiation Program. This position intersects with multiple other constituent departments that partner with Venture Lab, the Venture Lab Philadelphia team, as well as with teams on the SF campus. The Program Coordinator is part of the core team that makes Venture Lab programming possible on the Philadelphia and SF campuses and has a direct role in executing strategically important programs and events, including, but not limited to: Venture Initiation Program, VIP-X, VIP Practicum, mentoring, Retail Lab, and other programs as needed. This person will need to have or be able to quickly build knowledge and skills related to the entrepreneurial ecosystem and to manage incubator, accelerator, and educational programming. This position also will serve as liaison between Venture Lab and guest advisors, speakers, faculty, students and alumni, and is responsible for data collection and tracking, creation of program KPIs and preparation of related reports, CRM data integrity and management, program and event marketing and registration, maintenance of website content for Venture Lab programs, e-mailbox communication.

While schedule is generally business hours, ability to work early mornings, evenings, and weekend hours and to occasionally travel is needed. This position is located in Philadelphia on Penn's campus. After successful completion of the introductory period, this position is hybrid eligible with some weeks requiring more in-person work as needed.

Position is contingent on funding.

Job Description

Job Responsibilities

• Manage programs including but not limited to VIP, VIP-X, VIP Practicum, Retail Lab, mentoring, including program and event logistics (prepare materials, event set up, execution, coordination with internal and external stakeholders), coordination of scheduling & management of program calendar, cohort management and communications, documentation and reporting, award disbursement, communications with all program stakeholders and Venture Lab staff in Philadelphia and San Francisco.
• Manage all required program details, including serving as liaison to all Penn/Wharton departments, faculty and guests, alumni & external expert speakers; coordination of all program materials (on-site and shipments), communication w/program participants, communication w/faculty and external expert speakers. Manage VLAB email correspondence related to managed programs. Work w/highest level of professionalism in an independent, self-directed manner; ensure seamless, high quality program delivery.
• Manage application processes and tasks as needed for programs including, but not limited to: VIP, VIP-X, VIP Practicum, Retail Lab, mentorship; manage selection committee processes and communications; manage all related technologies (e.g. Survey Monkey Apply, Qualtrics, CRM, monday.com). Manage communications with students.
• Responsible for data collection, tracking, analysis; reporting of program KPIs and preparation of related reports and presentations; CRM data integrity and management; speaker request process; program/event marketing & registration; program budget summary; website content for VLAB programs; post-program/event evaluation.
• Other duties and responsibilities as assigned.

Qualifications

• A Bachelor's Degree and minimum of 3-5 years of experience are required, preferably in a university setting, or equivalent combination of education and experience. Master's Degree a plus. Must be organized and detail oriented with strong writing and communication skills and a high degree of professionalism. Demonstrated ability to function both independently and as part of a team. Ability to interact effectively and comfortably with diverse group of students, senior executives/professionals, and staff with demonstrated ability to cultivate and manage relationships professionally and with good judgment with a variety of stakeholders. Must possess skill in Google software applications (Docs, Sheets, Slides, as well as the Microsoft Office suite (Word, PowerPoint, Excel, and Outlook). Familiarity with Adobe InDesign, Photoshop, Acrobat; cloud-based tools like Beautiful.ai, Monday.com, and Typeform; email marketing tools like ActiveCampaign; additional tools such as Qualtrics, SurveyMonkeyApply; and headless web platforms such as Brightspot are preferred. Excellent judgment and ability to respond positively to mentoring and direction. Knowledge of entrepreneurship, innovation, and venture capital a plus. Proven ability to interact professionally with a range of constituents from student entrepreneurs to the most accomplished of alumni and executives. The successful candidate will be adept with technology and have the ability to multi-task in a time sensitive, high pressure environment, meet deadlines, prioritize workload and execute on critical programs and events, and will possess strong organizational, presentation, attention to detail, communication, and time management skills. Ability to work early mornings, evenings, and weekend hours and to occasionally travel is needed.

Resume and Cover Letter are required.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Wharton School

Pay Range
$51,824.00 - $78,096.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Tangen-Hall/Program-Coordinator_JR00065654



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