Administrative Assistant

Posting Details

Position Information

Job Title
Administrative Assistant

Posting Number
S1231P

Pay Range

The compensation for this appointment will range from $18.00 to $23.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information

Summary

The Administrative Assistant provides support to the Career Center and its staff by performing the following duties.

Essential Duties and Responsibilities

Other duties may be assigned.

1. Serves as receptionist for the Department.
2. Provides administrative and secretarial support to the staff of the Career Center .
3. Manages supervisor’s calendar and independently schedules appointments.
4. Prepare and document requisitions and department P.O.’s for Director’s signature, forwarding to Accounting.
5. Directs incoming calls and correspondence and responds independently when possible.
6. Composes and prepares confidential correspondence, reports, and other complex documents.
7. Creates and maintains database and spreadsheet files.
8. Receives and distributes incoming mail. Ensures that mail goes out on time.
9. Maintains confidential records of keys, access codes, credit cards and issues same.
10. Assists the Director on specific projects related to the long-term goals of the university, such as strategic planning, fiscal responsibility, and the like.
11. Organizes and maintains file system and files correspondence and other records.
12. Prepares outgoing mail and correspondence, including e-mail and faxes.
13. Orders and maintains supplies and arranges for equipment maintenance.
14. Assist in employer relations
15. Coordinate and implement Career Center events
16. Manage Online Career Services Management System
17. Assist students in the use of departmental resources

Supervisory Responsibilities

This position could be responsible for assigning work and/or directing part-time Student Workers to complete office work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic, general office methods, procedures and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to gather data, compile information, and prepare reports.
• Strong organizational skills and detail-oriented.
• Ability to maintain confidentiality.
• Knowledge of standard budgeting and expenditure control procedures and documentation.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
• Ability to make administrative/procedural decisions and judgments.
• Ability to create, compose, and edit written materials.
• Excellent telephone courtesy knowledge and experience.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to resolve customer complaints and concerns.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience

EDUCATION and/or EXPERIENCE : Associate’s degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience

Posting Detail Information

Open Date
02/22/2023

Remove from Web

Open Until Filled
Yes

Special Instructions to Applicants

Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting
https://jobs.calbaptist.edu/postings/7778

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a Christian?
   • Yes
   • No
2. * Do you attend church regularly?
   • Yes
   • No
3. If no, please explain (required):
   
   (Open Ended Question)
   
   
4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
   • Yes (I am familiar and not in conflict)
   • No (I am in conflict or not familiar)

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Other Document
2. Other Document 2