Temporary Undergraduate Student Assistant - Finance

Temporary Undergraduate Student Assistant - Finance & Accounting

Req No: 2023-15134
Category: Accounting/Finance
Type: Temporary
Salary: $20.00/hour
Close Date:

Overview
This position is open until filled with an initial application review to take place after April 3, 2023.

This position is open to SDSU students at 20 hours per week with the option to work up to 40 hours per week after 5/18/2023. The pay is $20.00 per hour.

Invoicing position lending accounts receivable and administrative support to the Finance & Accounting and Accounts Payable Departments. This is a non-remote, temporary position with an anticipated length of May 1, 2023 to August 15, 2023.


Responsibilities
Reporting to the Finance & Budget Manager, the student assistant is responsible for but not limited to:



AR Invoice Processing: 50%

Prepare invoices with support documentation as required by using information from a variety of sources.

Set up and process payments for accounts receivable invoices, including setting up vendor codes, payment detail codes, and printing invoices.

Send second notices as needed.

Email or mail invoices created for Facilities or Sponsored Research Administration.

Enter recurring facilities invoices into Research Foundation’s financial system (Banner).

Monitor virtual merchant activity for payments made by credit card.

Void or adjust invoices as needed.

Accounting and Budget Assistance: 15%

Prepare journal vouchers for budget-related needs such as rent transactions, account or fund code corrections, project closeout, and internal financing needs.

Prepare cash receipts as needed for Facilities-related payments and reimbursements.

AP Vendor Set Up/Maintenance: 15%

Input vendor information based on paperwork; request required forms from vendors and monitor document processing systems and general inbox for vendor set ups.

Administrative Support: 10%

Includes filing documents into databases, processing and updating forms, auditing documents for accuracy.

Other Duties and Responsibilities as Assigned 10%


Qualifications
Minimum Required Education

• Current enrollment as an undergraduate student at SDSU

Minimum Required Experience

• none

Preferred Qualifications

• Accounting background and/or completion of undergraduate accounting course(s)
• Previous experience working in an office environment, customer service environment or Accounting Department

ADDITIONAL APPLICANT INFORMATION:

• The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
• San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer

To apply, visit https://careers-sdsurf.icims.com/jobs/15134/temporary-undergraduate-student-assistant---finance-%26-accounting/job?in_iframe=1




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