This position provides administrative support for the Dean of the
Graduate School/Vice Provost for Graduate Studies and coordinates
high level activity for the Graduate School.
General Duties for Graduate School (GS):
- Provide administrative support, most often involving highly
confidential, timely, and/or sensitive materials and
- Greet visitors, receive and respond to incoming calls in a
courteous and authoritative manner; determine needs, redirect to
others as appropriate; manage calendars (dean of the graduate
school/vice provost for graduate studies, and associate dean of the
graduate school) and schedule appointments.
- Coordinate and assist in planning special events both on- and
off-campus, including but not limited to recruitment events and
award celebrations. Preparing invitations and RSVPs, staffing the
event, arranging flights and housing accommodations, food and
beverage, and budget tracking.
- Assist in preparing for meetings. Anticipate information needs
such as including itineraries, agendas, supporting documents and
materials; arrange information folders.
- May act as liaison between the GS and others, making
arrangements, preparing materials, overseeing project budget, and
posting information to website.
- Handle travel arrangements for all administrative staff.
Purchasing card for registrations, airfare.
- Participate in commencement preparation with the GS staff.
- Schedule GS classes, order text books, prepare course
evaluations for instructors
Graduate Fellowship Support:
- Manage several awards and fellowships (e.g., supplemental
fellowships; named fellowships; graduate student travel awards,
including the Bies International Travel Award).
- Assist the associate dean with spring fellowship decisions,
including coordinating review panels, collecting reviews,
maintaining database of all fellowship awardees, checking academic
status of current awardees.
- Create graduate student certificates for the International
Teaching Assistant Program and other recognitions.
Responsibilities for Graduate Faculty Senate:
- Manage Graduate Faculty Senate activities, including arranging
rooms/scheduling virtual meetings for monthly meetings, attending
meetings and taking minutes, updating web page with minutes and any
- Liaison for the senate with academic units regarding status of
proposals and updates and senate membership.
- Primary contact for academic unit nominations for graduate and
doctoral faculty membership. Maintain database of faculty status,
notify units when doctoral faculty membership renewals due,
generate letters acknowledging graduate or doctoral faculty
- Knowledge of PeopleSoft and myZou
- Canvas or other LMS software
- Microsoft Word, Excel, PowerPoint, Adobe Professional
- Database management
Skills Preferred but not required
- Knowledge of WordPress web page design and construction
Required Personal Characteristics
Good with details, highly organized, team player, ethical, able to
maintain confidentiality, reliable, sociable, able to
Salary Range: $17.43 - $28.85 per hour
GGS Grade: 008
University Title: Executive Assistant
Internal applicants can determine their university title by
accessing the Talent Profile tile in myHR.
8:00 a.m. – 5:00 p.m., Monday through Friday
Bachelor's degree or an equivalent combination of education and
experience and at least 3 years of experience from which comparable
knowledge and skills can be acquired is necessary.
Experience working in higher education, knowledge of graduate
University of Missouri online application, resume and cover
This position is eligible for University benefits. The University
offers a comprehensive benefits package, including medical, dental
and vision plans, retirement, paid time off, and educational fee
discounts. For additional information on University benefits,
please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits
We value the uniqueness of every individual and strive to ensure
each person’s success. Contributions from individuals with diverse
backgrounds, experiences and perspectives promote intellectual
pluralism and enable us to achieve the excellence that we seek in
learning, research and engagement. This commitment makes our
university a better place to work, learn and innovate.
In your application materials, please discuss your experiences and
expertise that support these values and enrich our missions of
teaching, research and engagement.
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and
applicants for employment on the basis of their demonstrated
ability and competence without unlawful discrimination on the basis
of their race, color, national origin, ancestry, religion, sex,
pregnancy, sexual orientation, gender identity, gender expression,
age, disability, protected veteran status, or any other status
protected by applicable state or federal law. This policy shall not
be interpreted in such a manner as to violate the legal rights of
religious organizations or the recruiting rights of military
organizations associated with the Armed Forces or the Department of
Homeland Security of the United States of America. For more
information, call the Director of Employee and Labor Relations at
To request ADA accommodations, please call the Director of
Accessibility and ADA at 573-884-7278.
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To read more about Equal Employment Opportunity (EEO) please use
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