Coordinator I/II/III Campus & Communication Events

Position Details

Position Information

Requisition Number

S2573P

Home Org Name

Engineering Administration

Division Name

Samuel Ginn Col of Engineering

Position Title

Coordinator I/II/III Campus & Communication Events

Job Class Code

OC41

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Campus & Comm Events Coordinator position will ensure that every event held in Brown-Kopel meets the expectations and needs of our clients. This position will serve the faculty, staff and students of the Samuel Ginn College of Engineering, deal with other areas of the University as well as outside entities. From the reservation of the event space (conference room, study room, classroom, or ballroom) to dealing with vendors or the seamless execution of the event, this person serves as the primary contact for our clients. This position will require non-standard work hours and weekends.

About Auburn: Auburn was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn.

It’s a Lifestyle : The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Essential Functions

• Manages all reservations for spaces for the Brown-Kopel Engineering Student Achievement Center and provides quality customer service to all visitors and callers.
• Evaluates rental space for special events and provides proposals for the best use of the space including but not limited to pricing, set up capabilities, and amenities.
• Serves as a point of contact for internal and external constituents including caterers, equipment rental companies, and other suppliers.
• Coordinates the logistics necessary to plan and execute conferences, meetings and various types of special events held in the Brown-Kopel Engineering Student Achievement Center.
• Oversees event set up and breakdown, logistics for all events both outside and in-house groups, including set up of chairs, tables and other required equipment.
• Interfaces with clients to plan events and oversees their implementation. May conduct pre-event venue tours with potential clients.
• Acts as the primary day of event representative to the client before, during and after the event.
• Compiles data through surveys, focus groups, word of mouth, and other forms of research to provide detailed input on facility needs and customer service satisfaction.
• May oversee event billing and payment processes.

Minimum Qualifications

Minimum Qualifications

Required education and experience:

Level I: Bachelor’s degree in Business, Marketing, Communications, Public Relations, or relevant field with no experience.

Level II: Bachelor’s degree in Business, Marketing, Communications, Public Relations, or relevant field plus 2 years experience in event planning, public relations, hospitality, and general office operations. Experience must include at least 2 years at the preceding level or equivalent.

Level III : Bachelor’s degree in Business, Marketing, Communications, Public Relations, or relevant field plus 4 years experience in event planning, public relations, hospitality, and general office operations. Experience must include at least 2 years at the preceding level or equivalent.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Good communication skills, time management skills and self-motivation.

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Desired Qualifications

experience in higher education

Posting Detail Information

Salary Range

$41,600 - $81,000

Job Category

Administrative

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

03/29/2023

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

provide 3 references

Quick Link for Internal Postings

https://www.auemployment.com/postings/36508
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University:
   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee
3. * Do you have a Bachelor's degree or higher in Business Administration, Marketing, Communications, Public Relations, or related field?
   • Yes
   • No