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College Personnel Assistant II

Employer
City Colleges of Chicago
Location
Illinois, United States
Salary
Salary Not Specified
Date posted
Mar 29, 2023


COLLEGE PERSONNEL ASSISTANT II

MALCOLM X COLLEGE

Malcolm X College is seeking a College Personnel Assistant II. Under supervision, performs a variety of moderately complex personnel related clerical duties; and performs related duties as required.

The mission of Malcolm X College is to provide accessible liberal arts and health-focused education that fosters personal and professional achievement. To fulfill this mission, we focus on the following core values: accountability, community, diversity, empowerment, learning, and respect.

ESSENTIAL DUTIES:
  • Establishes, updates, and maintains computerized and manual personnel records and files for faculty and staff.

  • Reviews faculty employment contracts for accuracy of personnel data.

  • Prepares and processes documents and forms necessary to initiate and implement personnel actions such as appointments, resignations and salary and title changes.

  • Maintains records of leaves of absence, promotions, extensions of leave and related personnel status reports.

  • Maintains records of employee addresses, marital status, payroll deductions, insurance, accrued leave and benefits coverage.

  • Compiles personnel data for the preparation of administrative reports.

  • Performs timekeeping functions and prepares and processes payrolls.

  • Maintains employee vacation time, sick leave and absenteeism records.

  • Perform other duties as assigned.

QUALIFICATIONS:
  • Graduation from high school or an equivalent is required, supplemented by four years of experience in the preparation and processing of personnel records and files; or an equivalent combination of training and experience.

  • Thorough knowledge of applicable policies, procedures, rules and regulations in regard to personnel administration in the department. Considerable knowledge of computer software used in the maintenance of personnel files and records. Good knowledge of payroll and employee benefits procedures.

  • Ability to maintain complex records and prepare statistical reports; work with and for a variety of agency administrators, employees and the general public; and ability to type a minimum of fifty words per minute.

  • Excellent oral communication skills. Excellent organizational skills and considerable computer and keyboarding skills.

WE OFFER: Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement. For a more detailed overview of benefits please visit our benefits page.

For the third time in four years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

Chicago residency is required for all full-time employees within 6 months of hire.
We are an equal opportunity and affirmative action employer.
Thank you for your interest in City Colleges of Chicago!

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