Administrative Program Coordinator
- Employer
- Butler University
- Location
- Indiana, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 28, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Alumni Affairs, Student Affairs, Career Services, Other Student Affairs, Student Activities & Services
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Butler University's Career and Professional Success Office (CaPS) is seeking an individual to provide administrative support to 1000+ Lacy School of Business (LSB) students, staff, and employers. This individual will complete special projects for the CaPS office. Responsibilities will also include providing event planning assistance for career fairs, employer information sessions, on-campus interview, mock interview days and career development workshops. The Administrative Program Coordinator will also manage student and employer tracking systems for LSB Career Development including Salesforce and Canvas.
Responsibilities include:
- Managing LSB student and employer database including managing student enrollment process from PeopleSoft to Salesforce system
- Maintaining LSB Career Development Canvas classes and organizations including mentor groups and mentor support materials
- Managing Salesforce data structure, reporting and content
- Providing event planning support for career fairs, employer information session, on-campus interview, mock interview days, and career development workshops
- Creating and distributing Week-At-A-Glance LSB weekly email newsletter
- Communicating across cross functional teams in LSB to ensure students, faculty, staff, and employers follow processes regarding internships
- Replying to student and employer inquiries regarding internship processes
- Using Butler's career management systems, Handshake, to support both students and employers through activities such as posting opportunities, posting career events, and scheduling on-campus interviews
- Coordinating internship site visit packets and supervisor evaluations as part of the required LSB internship program
- Bachelor's degree with a minimum of 3 years relevant experience
- Experience with Canvas and PeopleSoft systems
- Proficiency with SalesForce Word, Excel, and PowerPoint
- Excellent written and oral communication skills
- Strong attention to detail
- Ability to maintain confidentiality with respect to private records
- Ability to work with a certain level of ambiguity and exercise judgement within a fast-paced work environment
As a condition of employment, Butler University requires COVID-19 vaccinations for all students, faculty, and staff (subject to applicable law). COVID-19 Vaccination Requirement FAQs
Advertised: March 28, 2023
Applications close:
Company
With just over 5,000 students, we’re relatively small as far as universities go. That’s a good thing—it means classes are more personally engaging and professors are always available to help.
But in terms of opportunity, Butler University is about as big as it gets. Indianapolis is one of the largest and most dynamic cities in the Midwest. As residents, Butler students can plug right into the real-world through internships, co-ops, undergraduate research, public performances, and community partnerships. These experiences provide working knowledge and skills that students need to excel after college.
A career at Butler University means so much more than a job. Join the dedicated, innovative, and supportive community of faculty and staff that is moving Butler Beyond.
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