Administrative Assistant

Administrative Assistant

US-NJ-Princeton

Job ID: 2023-16774
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Princeton University

Overview

Princeton Plasma Physics Laboratory (PPPL) is looking to hire an Administrative Assistant to focus on providing additional department administrative assistance to the Executive Assistant, Discovery Plasma Science (DPS) and Applied Materials & Sustainability Sciences (AMSS) as well as to also provide larger administrative support the operations of the DPS and AMSS teams.

A proud U.S. Department of Energy National Laboratory managed by Princeton University, Princeton Plasma Physics Laboratory (PPPL) is a longstanding leader in the science and innovation behind the development of fusion energy — a clean, safe, and virtually limitless energy source. With an eye on the future and in response to national priorities, PPPL also has begun a strategic shift from a singular focus on fusion energy to a multi-focus approach that includes microelectronics, quantum information science, and sustainability science. Whether it be through science, engineering, technology or professional services, every team member has an opportunity to make their mark on our world. PPPL aims to attract and support people with a rich variety of backgrounds, interests, experiences, and cultural viewpoints. We are committed to equity, diversity, inclusion and accessibility and believe that each member of our team contributes to our scientific mission in their own unique way. Come join us!

Responsibilities

Provide a broad range administrative support members of the department, visitors, and members of the Laboratory/University community. Responsibility for handling confidential and time sensitive material. Will provide additional support to the Executive Assistant for the department.

This position uses complex decision-making skills and discretion to prioritize and execute all administrative work in a manner that results in a highly efficient and productive office environment using technology and processes that support PPPL’s mission and goals.

Core Duties:

• Purchasing Card (P-Card) holder; purchase items for the department as needed.
• Prepare requisitions in the procurement system; coordinate processing to closure.
• Material handling such as mail, shipping, and receiving of packages.
• Office supply inventory to ensure that adequate supplies are on hand and accessible to department staff.
• Assist with and organize meetings, conferences, seminars, and department interviews.
• Assist with on-boarding process, site access, organizing and establishing seating arrangements/workstations.
• Assist with travel requests, expense reports in Concur.
• Update and maintain department intranet website as needed.
• Assist with additional responsibilities as needed.
• Other related job duties as assigned.

Qualifications

Education and Experience:

• High school diploma or GED equivalent.
• Some college preferred.
• Must have at least 2-5 years of related administrative support experience.

Knowledge, Skills and Abilities:

• Strong computer skills and ability to pick up new software tools.
• Must be able to demonstrate strong organizational and time-management skills.
• Must show proficiency and comfort in using Google Suite products and/or Microsoft Office tools.
• Excellent verbal and written communication skills.
• Must be resourceful and can analyze problems to provide solutions to those problems.
• Must be detail-oriented and have with exceptional follow-through.
• Strong ability to multi-task.
• Must be able to deliver results accurately, efficiently, and in a timely manner.

Physical Requirements:

• This position will be hybrid. In office, with some hybrid work optional days once incumbent becomes proficient and has built up trust around position responsibilities.

Working Conditions:

• When on-site, this will be an Office/Lab setting; When working remotely will be working from designated home office setting.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.

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