Reception and Events Assistant 40 Hours/10 Months

Posting Details

Position Information

Job Title
Reception and Events Assistant 40 Hours/10 Months

Posting Number
S1246P

Pay Range

The compensation for this appointment will range from $17.00 to $22.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant and market conditions. In addition to wages, CBU offers a robust suite of employee benefits.


Position Summary Information

Summary

Welcomes visitors and guests, answers phones, provides directions and information to visitors and callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties within the College of Health Science:

Essential Duties and Responsibilities

Other duties may be assigned.

1. Occasional nights and weekends may be required depending on the event schedule.
2. Serves as receptionist for the College of Health Science, greeting visitors to the Health Science Campus and providing information and materials.
3. Assists with clerical and administrative duties for the CHS and its departments.
4. Assist in the ordering and maintenance of supplies and equipment.
5. Assists in coordinating meetings, agendas, and assignment of facility space.
6. Processes and distributes incoming mail for the CHS .
7. Prepares outgoing mail and correspondence, including e-mails and social media messages.
8. Organizes and maintains file systems.
9. Answers and screens telephone calls to the CHS and its departments.
10. Plans and implements activities and events within the CHS and its departments, such as welcome events, admissions events, campus tours, holiday and special events, hooding ceremonies, and more.
11. Supports CHS’s social media presence and activities, including managing accounts and preparing content.
12. May prepare invoices and credit card transactions for Accounts Payable.
13. Performs other duties as assigned that are specific to the program or other CBU and/or CHS programs.

Supervisory Responsibilities

This position may be responsible for assigning work and/or giving direction to part-time Student Workers to complete office work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/ or ability required.

• Skill in using personal computers and related software applications, including MS Office, Google apps, publishing software, social media sites, and various university-specific applications.
• A thorough knowledge of Business English and arithmetic, general office methods, procedures, and practices.
• Ability to read and write at a level appropriate to the position’s duties.
• Strong organizational skills and detail-oriented.
• Ability to relate positively and effectively with a diverse faculty, staff, and student body.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to make administrative/procedural decisions and judgments.
• Ability to develop and maintain record-keeping systems and procedures.
• Ability to resolve customer complaints and concerns.
• Ability to investigate and analyze information and to draw conclusions.
• Ability to work independently and follow directions as part of a team.

Education and/or Experience

Associate’s degree (A.A.) or equivalent from a two-year college or technical school; and/or five years related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date
03/27/2023

Remove from Web

Open Until Filled
Yes

Special Instructions to Applicants

Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting
https://jobs.calbaptist.edu/postings/7829

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a Christian?
   • Yes
   • No
2. * Do you attend church regularly?
   • Yes
   • No
3. If no, please explain (required):
   
   (Open Ended Question)
   
   
4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
   • Yes (I am familiar and not in conflict)
   • No (I am in conflict or not familiar)

Applicant Documents
Required Documents Optional Documents

1. Resume
2. Cover Letter
3. Letter of Reference 1
4. Letter of Reference 2
5. Other Document
6. Other Document 2