Accounting Technician

Accounting Technician

Salary: See Position Description
Closing Date:
Job Type: Full-time
Location: Kentfield & Indian Valley (Novato) - In Person, CA

Description

Priority Screening Date: April 18, 2023
Open Until Filled

All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. This position performs its duties on the Indian Valley Campus (Novato) and/or the Kentfield Campus, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.

Applicants should be prepared that, if selected to interview for a position at the College, interviews may be held in person or remotely, depending on the District's needs.

Diversity Statement:
College of Marin strives to embrace diversity in all forms: it strives to be an Inclusive community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population.

COM serves a county population of approximately 250,000 residents. Based on 2021-2022 academic year credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (31% of enrollment), Asian (8%), Black/African American (3%), and Multi-racial (6%) students.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.
POSITION OVERVIEW
The Accounting Technician performs a variety of activities involved in the review and verification of student account balances, including receiving and reconciling payments on student accounts, processing all forms of student refunds, placing holds on student accounts, etc. This position also serves as an informational resource to students, personnel and the public concerning student account balances, maintains manual and automated student records and files; provides support in the area of fiscal services that requires independent analysis and execution; and complies with district procedures and policies.

Essential Functions

• Collect and account for monies for various student fees, tuition and other charges; count money and make correct change; prepare and issue receipts; update, balance and maintain related accounts and funds according to established procedures; reconcile daily monies collected and prepare deposits.
• Prepare and verify accuracy of statement of daily deposits; prepare, process, verify, sort and distribute student refunds.
• Issue parking permits collecting monies and processing, accessing Banner for input of direct paying in student account.
• Review data and reports to identify issues, problems and corrective actions needed, relative to transactions in student accounts and/or other areas related to fiscal services. Process corrections as needed.
• Compile, assemble and verify a variety of data and information; prepare and maintain a variety of records, reports and files related to students; establish, maintain, distribute and update student files.
• Serve as an informational resource to students and others regarding discrepancies, student account balances; respond to inquiries and provide information regarding related forms, applications, schedules, catalogs, etc.
• Perform a variety of clerical duties related to assigned functions; greet and assist students and other visitors; type, format, duplicate and distribute correspondence, reports and other materials; arrange appointments.
• Receive, sort, open and distribute incoming mail; prepare and distribute bulk mailings and other outgoing correspondence.
• Refer students to other offices, services, campus locations and resources as appropriate.
• Train and provide work direction and guidance to designated staff and student workers as directed; assign duties and review work for accuracy and completeness.
• Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software.
• Assist other personnel for the purpose of supporting them in the completion of their work activities. (E)
• Compile data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
• Evaluate situations, including disputes and/or confrontational interactions involving other staff, students, parents, the public, etc. for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintain documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Monitor assigned activities and/or processes (e.g., State Licensing requirements, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Prepare and process written materials and documents (e.g., reports, purchase orders, correspondence, memos, forms, etc.) for the purpose of documenting activities, conveying and disseminating information to appropriate parties.
• Research a variety of information for the purpose of providing information and/or recommendations for resolution.
• Respond to inquiries from a variety of internal and external parties (e.g., faculty, administrators, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

Requirements & Desirables
REQUIREMENTS
1. High School Diploma or the Equivalent; and
2. Job Related Experience; and
3, Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.

DESIRABLE QUALIFICATIONS
A.A. or B.S. in business or accounting; experience using Banner; accounts receivable experience

KNOWLEDGE, SKILLS & ABILITIES: (Desirable Attributes & Skills)
SKILLS are required to perform multiple tasks with an occasional need to upgrade skills due to changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records. Use of new or additional equipment brought about by new technology shall be incorporated consistent with the level of responsibility and complexity of this job.

KNOWLEDGE is required to perform basic math including calculation of fractions, percents and/or ratios; read a variety of manuals, write documents following prescribed formats and/or present information before groups; and understand complex multiple step instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: codes, regulations & laws related to the job functions.

ABILITY to gather, collate, and/or analyze activity; and use basic job related equipment. Flexibility is required to work with others under a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standard methods of operation. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of different types and/or purposes; and utilize job related equipment. In working with others, problem solving is required to analyze issues, create plans of action and reach solutions. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; meeting deadlines and schedules; working with constant and sustained interruptions; multi-tasking and working with detailed information/data. Sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
2. Criminal Justice/Fingerprint and Child Abuse Index Services clearances.
3. California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
4. DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
5. Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.
1. Cover Letter describing your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this job posting. (cover letter)
2. Resume (resume)
4. STATEMENT: Please provide a response to the following prompt (one page maximum): College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional excellence. How would you contribute to College of Marin's effort of enhancing diversity in a meaningful way?

Supplemental & Salary Information
RESPONSIBILITY
Responsibilities include: working under limited supervision focusing primarily on results; providing information and/or advising other persons; and operating within a defined budget and/or financial guidelines. Utilization of resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the Organization's services.

WORKING ENVIRONMENT
The usual and customary methods of performing the job's functions requires the following physical demands: occasional lifting, carrying, pushing and/or pulling; some climbing and balancing; some stooping, kneeling, crouching and/or crawling; significant reaching, handling, and manual dexterity. Generally the job requires 70% sitting, 15% walking and 15% standing. The job is performed under minimal temperature variations, a generally hazard free environment, and in a clean atmosphere.

RETIREMENT PLAN & CLASSIFICATION
Employees in classification represented by the California School Employees' Association (CSEA) Chapter 196, are required to comply fully with the CSEA/Marin Community College District (MCCD) Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.

SALARY INFORMATION
FLSA Status: Non-exempt
Salary Grade: CSEA 115
Starting Salary Range: $29.31 - $32.31 per hour (Step 1 to 3). Normal entering step is Step 1.

Please refer to our Human Resources web site for full salary schedules.

WORK SCHEDULE
Campus: Indian Valley Campus (Novato) or Kentfield Campus Full-time Equivalent: 1.0 - Full-time Months per Year: 12 Work Days/Hours:
Monday - Friday 7.5 Hours per Day 37.5 Hours per Week

SELECTION PROCESS
Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.

THE BENEFITS OF EMPLOYMENT WITH COLLEGE OF MARIN

CSEA, Full-time Employees:
Health Insurance - The District contributes up to $2,050 per month toward employees' healthcare premium. Up to 6 options for healthcare insurance by Kaiser or Blue Shield Dental and Vision Insurance - Delta Dental and VSP vision plans for employee and dependents, with no cost to employees
Vacation Leave - 90 hours of accrual annually, with additional accrual after 3, 10, and 14 years of service
Paid Holidays - 17 paid holidays annually, which includes a paid winter holiday break at the end of December.

Sick Leave - 7.5 hours per month, 90 hours per year

Retirement through CalPERS - the District contributes 25.37% (of employee's salary) towards CalPERS pension. Vested after 5 years.

Life Insurance - $50,000, with the option to purchase additional voluntary life insurance for the Lesser of 5x base annual salary or $500,000

Additional Retirement Savings Plans - Employees are also eligible to participate in a voluntary, tax-advantaged 403(b) or 457(b) retirement savings plan.
Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), Optional indemnity plans, pet insurance, Employee Assistance Program (EAP)

Additional Benefits (at no cost to employee):

• 24/7 Helpline through the Employee Assistance Program (All members)
• 24/7 Physician Access through MD Live (Blue Shield members).
• Expert Medical Opinions through Teladoc (All members).
• Generic Medications through Costco (Blue Shield members).
• Enhanced Cancer Benefit through Contigo Health (Blue Shield members).
• Hip, Knee, and Spine Surgical Benefit through Carrum Health (Blue Shield members).
• Personal Health Coaching through Vida Health (Blue Shield members).
• Physical Therapy for Back and Joint Pain (Blue Shield members).
• Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (Blue Shield members).
• ClassPass Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes. (Kaiser members)

To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/3967238/accounting-technician?pagetype=promotionalJobs
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