Administrative Assistant (10676)

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Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

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About the Department/Unit

Summary/Objective

The Administrative Assistant in the Department of Mathematics and Statistics assists with the daily operation of the department office and serves as the public face of the department. The incumbent supports faculty, staff, and students by applying knowledge of academic regulations and departmental information to further the department’s goals and mission. This position provides technical, administrative and clerical assistance to the Senior Administrative Assistant, the Chair, faculty, and students, for the purpose of meeting departmental needs and goals.

Essential Functions

1. Office Administration:

• Provide general support to the department by maintaining the front office
• Provide assistance to faculty and students to ensure timely attention to questions and concerns, supervising textbook and desk copy ordering to ensure availability of both prior to the beginning of classes
• Maintain department and student academic records, both paper and electronic.
• Keep organized office supplies , perform inventories, reorder supplies, and restock them .

Supervisory Responsibility

Essential Functions Cont.

2. Department Communications:

• Answer the department phone and monitor the department email addresses .
• Maintain a professional demeanor, answer questions and respond to inquiries as needed to assist department guests, faculty, staff , and students.
• Update social media accounts working with College of Arts and Science’s web team to update the department website.
• Create department fliers and posters for events and programs.

Work Environment

• This position reports directly to the Senior Administrative Assistant
• The worker normally performs their job indoors in an office environment

Position Type/Expected Hours of Work

• Non-Exempt
• Full Time Regular
• Bi-Weekly 35 Hours/ Week

Required Education and Experience

• High school diploma or GED
• Must be proficient in Microsoft Excel and Word with the ability to learn Blackboard, CommonSpot, Business Intelligence, Colleague and other software as needed
• Experience working in higher education preferred.

Preferred Education and Experience

• Bachelor’s degree and experience working in higher education

Additional Eligibility Qualifications

REQUIRED JOB SKILL

Standard Office Software

Skill using email, word processing, spreadsheet/data analysis, and presentation development software applications such as Microsoft Outlook, Word, Excel, and PowerPoint while preparing reports and presentations.

Others

Essential Functions Cont.

3. Recruitment and Admissions:

• Respond to inquiries from prospective students and coordinate with appropriate university offices regarding those inquiries to ensure that current and new students have access to accurate information regarding advising and course enrollment.

2. Event Support:

• Assist in the successful planning and carrying out of department meeting , seminars, and special events. Schedule department meeting rooms.

3. Other duties as assigned by supervisor.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC