Assistant Director for Student Recruitment

Description

Columbia Basin College ('CBC' or the 'College') seeks an Assistant Director for Student Recruitment who will represent CBC in outreach and recruitment efforts and through financial aid outreach in the K-12 system and the community. This position will promote CBC in general, as well as specific programs and promote awareness of financial aid for funding education. The Assistant Director will primarily work with the high schools and with high school students, their families and school staff to support application completion for federal and state financial aid. This incumbent will participate in classroom visitation, K-12 event engagement, community events and assist with administrative oversight. The position will work both in assigned high schools and on the CBC campus. This position reports to the Director for Student Recruitment.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by April 27, 2023 at 11:59 PM Pacific Time.

Primary Responsibilities

• Lead development and implementation of outreach planning for the K-12 system encompassing CBC program and affordability (including state and federal financial aid, scholarships, and financial literacy);
• Manage 8 full-time Financial Aid Outreach positions to ensure they are performing the duties assigned;
• Responsible for ensuring team is achieving work plan objectives;
• Represent CBC by interpreting and communicating complex higher education and financial aid language in easy-to-understand language to prospective college students and their families;
• Provide individual counsel and advice to students and/or parents in person, through email and over the phone, related to the full process of applying for, receiving and utilizing financial aid, scholarships and the admission process at CBC;
• Develop and present inclusive and accessible information financial aid sessions for various in-person, hybrid, and virtual-only recruitment and outreach efforts;
• Identify creative and innovative ways to reach students and families, with special attention to reaching historically underserved communities and first-generation college students;
• Utilize data maintained by the student achievement council to conduct targeted outreach to high school students;
• Interface and collaborate with K-12 administration, counselors, instructors, school district principals, specialized staff and support staff as necessary and appropriate to ensure a coordinated financial aid outreach effort;
• Collaborate with CBC program department leads and faculty to support and facilitate coordinated activities;
• Track students served, collect, analyze, and report on data related to financial aid objectives;
• Participate in regular staff meetings to maintain current information to share with participants, and to plan financial aid outreach events;
• Complete monthly outreach and recruitment reports;
• Assist in maintaining a campus-wide outreach/recruitment calendar;
• Complete assigned special projects and/or program responsibilities based on operational necessity and individual experience and skills;
• Participate in professional development to stay current in professional field; and
• Perform other related duties as assigned.

Required Qualifications

• Bachelor’s Degree from an institutionally accredited college or university;
• One (1) year (consecutive 12 months) of experience in student services or related education experience;
• Demonstrated experience working effectively with persons from diverse backgrounds;
• Demonstrated ability to manage and prioritize multiple tasks and deadlines while being attentive to details;
• Highly motivated, self-starter, flexible and adaptable;
• Developed skill in written and verbal communication including experience with large group presentations/training;
• Familiarity with electronic technology and media and demonstrated skills in Microsoft Office and Internet research tools; and
• Must have or be able to obtain at the time of hire, a valid driver’s license and be insurable.

Desired Qualifications:

• Bilingual and biliterate in English and in Spanish;
• Experience with providing presentations and workshops;
• Experience being a supervisor;
• Demonstrated experience developing strong collaborative relationships with colleagues, students, parents and external constituencies;
• Demonstrated knowledge of college recruitment strategies for underserved students including low income, first-generation, students of color, and students whose primary language is not English.

COMPETENCIES:

Departmental Management : Ability to effectively and efficiently manage a department including all related administrative and supervisory functions involving personnel and budget management;

Project Management : Manage projects by focusing attention on key priorities; evaluate approaches, determine feasibility, and adjust plan as needed; develop plans, coordinate projects and teams; communicate changes and progress; complete projects on time and on budget; perform well without direct supervision; do complex work independently; follow tasks through to completion;

Quality Management : Set clear quality requirements; measure key outcomes; improve processes, products, and services;

Leadership : Lead through influence, rather than authority, and take ownership and accountability for the area of responsibility and decisions made; demonstrate confidence within area of expertise – promote a cooperative work environment; ability to appropriately apply leadership techniques to motivate, develop and guide employees;

Conceptual Thinking : Have the ability to understand a situation or problem by identifying patterns or connections, and addressing key underlying issues; use past professional or technical training and experience, creativity, inductive reasoning, and intuitive processes to find potential solutions or valuable alternatives that may not be obviously related or easily identified; think “outside the box”;

Oral & Written Communication : Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;

Student Centered : Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic, and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;

Support for Diversity, Equity and Inclusion : Reflecting CBC’s mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting. Demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth;

Accountability : Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and

Teamwork : Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the 'Yes And' culture, (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity).

TERMS OF EMPLOYMENT:

This is a full-time, state funded, administrative position under a state-initiative and pilot program. This position is overtime eligible and the typical work hours are Monday through Friday from 8:00 a.m. to 4:30 p.m.; however, work hours will vary due to work demands and some evening and weekend work may be required.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

OTHER JOB ELEMENTS:


The working conditions listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

WORKING CONDITIONS :

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. and travel between buildings on campus. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

Work environment includes office and other settings as appropriate. Work will be performed within an assigned high school as well as on the CBC campus as scheduled. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. Willingness and ability to travel and work a flexible schedule, including nights and weekends is a requirement.