Administrative Assistant A/B (Biomedical Sciences)

Administrative Assistant A/B (Biomedical Sciences)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

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Posted Job Title
Administrative Assistant A/B (Biomedical Sciences)

Job Profile Title
Administrative Assistant B

Job Description Summary
The Administrative Assistant supports the research and provides administrative services to the Department of Biomedical Sciences in the School of Veterinary Medicine. This position will serve as the main administrative point of contact for designated Biomedical Sciences Faculty and their staff along with coordinating events such as seminars and symposia. The person will manage the Department website and assist in financial processes, planning and travel/lodging coordination for invited guests. They will conduct purchasing of goods/services for designated labs and assist with grant applications for the BMS faculty.

Thus, the person in this position must have expertise in these areas, have an interest in developing a career in health administration and have excellent communication skills. They must be willing and able to work well independently as well as within team efforts. In particular this position requires a person of the highest integrity with an outstanding work ethic and a person that takes initiative as appropriate.

Job Description

Job Responsibilities

• Provide administrative support to designated faculty of the Department of Biomedical Sciences & their staff including but not limited to travel related planning, expense reimbursement, scheduling meetings, maintaining current NIH and other grant support pages such as biosketches, CVs, lab web pages etc. for each assigned faculty member as they request, generate graphics for faculty as requested.
  
• Provide administrative support for preparation of individual and programmatic grants by BMS Faculty.
  
• Assist in arrangements for Biomedical Sciences sponsored activities, including lecture series and other events, including itinerary development, financial processes, planning travel, lodging, and visits for guests.
  
• Manage the website for the Department of Biomedical Sciences including maintenance, updating and creation and design of new content.
  
• Assist with cross-department department-center activities within the University for the Department of Biomedical Sciences.
  
• Serve as backup to the Chair's assistant.
  
• Assist with departmental interactions with Penn Vet Advancement and Communications teams to generate materials for outreach and fundraising and to ensure that the Department realizes opportunities for strategic advancement.
  
• Other duties and responsibilities as assigned.
  

Qualifications

• Admin Assistant A: High School Diploma or GED required and 1-2 years of relevant work experience or equivalent combination of education and experience.
• Admin Assistant B: High School Diploma or GED required and 3-5 years of relevant work experience or equivalent combination of education and experience.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Veterinary Medicine

Pay Range
$17.98 - $27.09
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Vet-School-Biomedical-Sciences/Administrative-Assistant--Biomedical-Sciences-_JR00069628-1



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