Buyer (Buyer III), Procurement

Buyer (Buyer III), Procurement & Contracts
California State University, San Bernardino


Job No: 516903
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

About CSUSB

California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

• Build your future
• Work with the best
• Be your authentic self
• Focus on you
• Make a lasting impact
• Work for a purpose that is greater than your own
• Bring everything you are, become everything you want

Department Summary

Procurement and Contracts is responsible for all purchases and contracts made by the University. The Purchasing staff assists the campus community with their purchasing needs and acts as a liaison with vendors and service providers. Procurement issues purchase orders, agreements, memorandums of understanding (MOU), a fee for service agreements and contracts, coordinates and evaluate bids, obtains quotations for needed goods and services, and manages the office supplies contract and the procurement card program.

Job Summary

Under the supervision of the Executive Director of Procurement & Contracts, the Buyer III has the responsibility for coordination and execution of purchase orders, leases, maintenance agreements, and complex contracting activities including highly specialized and long-term contracts. In accordance with State and CSU policies and procedures, the incumbent works with a high degree of independence and procures a wide variety of commodities and services. The Buyer III leads the Request For Proposal (RFP) process including facilitates/develops and reviews specifications/Statement of Works, prepares and executes informal and formal bid solicitations, conducts public bid openings, coordinates evaluation to supplier selection, issues contracts/agreements, then maintains good supplier relations, resolves discrepancies, and prepare reports as assigned.

Provides guidance to new buyers on the CSUSB process of issuing Purchase Orders utilizing the CFS procurement system, issuing RFPs, and managing the contents of the procurement files. Provides guidance and direction to clerical student assistant positions that support the organization with various office related work as assigned.

As a member of the Procurement & Contracts Team, the Buyer III supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. The Buyer III will represent the Procurement & Contracts Team in campus events and provide excellent customer service to supporting the needs of the campus community. Other duties as assigned.

Employment Status: Full-time, Exempt, Probationary with the possibility of converting to permanent.

Multiple Vacancies: This recruitment is to fill multiple vacancies.

Application Review Deadline: This position will remain open until filled. Applications will be reviewed beginning August 17, 2022.

Work Schedule

Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.



Key Qualifications

• Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements.
• Thorough knowledge of basic accounting principles as related to purchasing and contracts and comprehensive knowledge of formal competitive bid administration.
• Thorough knowledge of California State Statutes and Codes applicable to campus procurement.
• A comprehensive and detailed knowledge in negotiating and executing Information Technology contracts, procurement, and budget principles, i.e., SaaS and License agreements.
• Proficient knowledge of Information Technology services and functions (i.e. business analysis)
• Proven ability to interpret and apply policies and procedures independently and to use judgment and discretion is required.
• Strong competency in fiscal management and ability to use campus Enterprise Systems to obtain necessary information is strongly desired.
• A thorough mastery of English grammar, punctuation, and spelling is required along with the ability to effectively write and present reports, minutes, and other documents in a professional manner is required.
• Expertise in using office software, technology and systems including but limited to Microsoft Word, Excel, Outlook, PeopleSoft and other standardized office equipment is required.
• Ability to multitask and manage multiple initiatives simultaneously is required.
• Proven ability to establish and maintain cooperative working relationships and work effectively both independently and/or as part of a team is required.
• Skill in planning and performing research and participating in the development, alternation, implementation and evaluation of the organization's programs, policies, and procedures.
• Ability to: administer all aspects of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, learn and apply computer technology to the total purchasing process.
• Ability to: lead or review the work of others; act promptly to resolve actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public.
• Working knowledge of functions such as receiving and property accounting as they relate to the purchasing process.

Preferred Qualifications

• Thorough knowledge of the principles, practices, and University and State procedures regarding the procurement of commodities and services; comprehensive knowledge of formal competitive bid administration; thorough knowledge of California State Statutes and Codes applicable to campus procedures.
• Accredited Purchasing Practitioner (APP) or Certified Purchasing Manager (CPM) credentials, or similar.
• Highly organized and detailed in procurement records and practices.

Education and Experience

• Education: Applicant must possess the equivalent to a four-year degree from an accredited college or university in Procurement, Supply Chain Management, Business, or a closely related field.
• Experience: Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them

Salary

Anticipated Hiring Range: $4,024 - $7,280 per month

Classification Hiring Range: $4,024 - $7,280 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)



To view full description and to apply, visit: https://www.csusb.edu


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