Administrative Assistant III

Posting Information

Posting Information

Posting Number

2023446

Posting/Functional Title

Administrative Assistant III

University Pay Plan Title

Administrative Asst III

Location

San Marcos

Department

English

Recruitment Type

University Employees Only

Job Type

Full-Time

Monthly Salary

$3,500 - $4,300.00

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Knowledge of basic math skills
• Ability to make independent decisions
• Ability to think strategically
• Ability to prioritize own workload as various deadlines change during the semester
• Ability to use the following University systems: Internet Native Banner ( INB ); SAP ; SSB ; Logi
• Demonstrated skills in effective communication, both orally and in writing, with various university offices, as well as with faculty, staff, and students

Preferred Qualifications

• Ability to develop semester schedules for 55+ continuing faculty and 45+ lecturers and to assign classroom and office space
• Ability to act as office manager and maintain office harmony
• Ability to assist program faculty, directors, and coordinators in completing tasks
• Ability to propose and develop needed projects to streamline departmental processes

Job Description

Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors.

Job Duties

• Develop course schedules for faculty
• Oversee registration activities such as adds/drop and departmental approvals, students enrolled in wrong classes, necessary overrides, administrative course changes
• Monitor course enrollments and make decisions, as needed
• Oversee hiring procedures for all salaried hires; maintain candidate files; prepare new hire packets
• Oversee certain departmental budgets
• Submit PCRs for all salaried departmental hires
• Prepare documents (minutes, reports based on oral or written instructions, department statistics reports, etc.)
• Assist departmental advisor with course substitutions and other curricular matters
• Act as liaison between chair and students/faculty; answer questions, take messages, make appointments
• Act as liaison and provide leadership with other administrative assistants and technical staff in the department
• Act as liaison with program faculty, directors, and coordinators
• Serve as time administrator as needed for staff, faculty, and graduate assistants
• Coordinate/plan annual departmental events
• Develop and maintain a filing and tracking system for general correspondence, employment inquiries, faculty personnel files

Additional Information to Applicants

Job Open Date

03/24/2023

Job Close Date (posting closes at midnight)

Open Until Filled

Yes

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/42056
Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents

1. DD 214/DD1300

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you a current Texas State University employee?
   • Yes
   • No