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San Jose/Evergreen Community College District
California, United States
Salary Not specified
Posted Date
Mar 24, 2023

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Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time


San Jose/Evergreen Community College District

Close/First Review Date: 04/16/2023

Campus Location: San Jose City College

Position Description:

The Academic Affairs Supervisor reports to the Vice President of Academic Affairs at San Jose City College. This is a full time, 12 months per year, supervisor position.


Reporting to the Vice President of Academic Affairs or assigned administrator, the Supervisor of Academic Affairs coordinates, assigns, reviews and participates in the work of staff in the Office of Academic Support Services.


Supervise the day to day operations and functions of the Office of Academic Support Services with respect to technical aspects of schedule and catalog creation, hourly personnel services, provide support in the areas of instructional services, and schedule of classes; support the reassigned-time faculty.


1. Supervisor the day-to-day operation of the Office of Academic Support Services.

2. Supervise and evaluate the performance of assigned staff; interview and participate in selecting employees; counsel, discipline and terminate personnel according to established policies and procedures.

3. Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing efficient services; implement policies and procedures.

4. Coordinate and oversee the planning of the schedule of classes; supervise the maintenance of the course master file.

5. Coordinate with the office of the Vice President of Academic Affairs in the production of class schedules, catalogs, and other publications.

6. Monitor the administrative processing of instructional and non-instructional assignments of full- and part-time faculty members.

7. Advise and train college staff regarding loading, hourly personnel and payroll policies and procedures, catalog preparation, and use of Datatel System for records management.

8. Supervise the preparation of faculty load reports (S7s), and prepare a summary of these reports.

9. Supervise and coordinate, with the department of Research and Planning, the collection of data and preparation of reports on the transfer, enrollment, retention, and persistence rates of students.

10. Monitor the enrollment in courses in the semester schedule of classes for the purpose of recommending additions, cancellations, and other adjustments to the schedule to academic Deans and the Vice President of Academic Affairs.

11. Participate in long-range strategic and instructional planning, program reviews, and program analysis.

12. Develop and maintain procedures and manuals regarding preset schedule and catalog implementation.

13. Research, compile and summarize data for special projects and reports; make recommendations as appropriate.

14. Participate in long-range strategic and instructional planning, program reviews, and program analysis.

15. Supervise and maintain the scheduling of classrooms for internal and external rental and resolve room conflicts with clients.

16. Provide resources and serve on a variety of District committees as assigned.

17. Perform related duties and responsibilities as assigned.



1. Principles of supervision, training and performance evaluation.
2. Organization, operations, policies and objectives of assigned office.
3. Payroll and personnel policies and procedures.
4. Record-keeping techniques.
5. Operation of a computer and related software, including integrated data base systems.
6. Correct English usage, grammar, spelling, punctuation and vocabulary.
Skills and Abilities:

1. Perform a variety of administrative tasks to assure the efficient day-to-day operations of the office.

2. Train, supervise and evaluate the performance of assigned staff.

3. Communicate clearly and concisely, both orally and in writing.

4. Prioritize and schedule the work of others.

5. Interpret, apply and explain rules, regulations, policies and procedures.

6. Meet schedules and time lines; Plan and organize work.

7. Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.

8. Establish and maintain effective working relationships with those contacted in the course of work including the general public.

Required Qualifications:

1. An Associate’s degree from an accredited institution supplemented by college level course work in accounting, finance, business administration or a related field. A Bachelor’s degree is preferred.

2. Five years of increasingly responsible executive assistant and/or administrative experience including supervisory responsibilities.

Desired Qualifications:
1. Bilingual abilities, desirable.

District’s Diversity Requirements
  • Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination.
  • Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy; or demonstrated equivalent transferable skills to do so.

    Salary Range:
    $101,982 - $130,736 Annual Salary (Range S130: Supervisor 2022-2023 Salary Schedule). Starting salary placement is generally at Step 1.

    Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Supervisor positions also include 22 vacation days, 20 holidays, 12 sick leave days and 6 administrative leave days per year.

    To be considered for this position please visit our web site and apply on line at the following link:

    About San Jose/Evergreen Community College District
    The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

    As of fall 2017, with enrollment of approximately 18,500 per semester, and an extremely diverse student population (Hispanic/Latino 44%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 0.5%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District’s emphasis on student success makes it a recognized educational leader in the State.

    The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 29 % Hispanic/Latino, 13% Asian/Pacific Islander, 7% Black/African American, 23% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.


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