Accounting Officer (316) EXTENDED

Position Summary

Under general supervision, this employee performs highly complex duties that require independent judgment and initiative, an extensive knowledge of bookkeeping procedures, and a working knowledge of accounting principles and practices.

Essential Duties and Responsibilities

• Reviews invoices and statements, verifies information and ensures funds are available.
• Resolves questions with submitting unit and processes material for application in the accounting system.
• Provides standard interpretation of regulations, coding and other procedures.
• Performs difficult coding where judgment, based on advanced knowledge, must be applied and/or serves as a resource for other staff.
• Reviews possible duplicate invoices in OnBase to ensure no over payments.
• Performs preliminary review of travel vouchers ensuring compliance with ILHETCB regulations.
• Composes correspondence requiring knowledge of departmental procedures, practices, and policies and the interpretation of such.
• Perform other job-related duties as assigned.

Minimum Required Qualifications (Civil Service)

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:
   1. Course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)
   2. Course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen (18) months
      • 90 semester hours equals two (2) years (24 months)
   3. Work experience in bookkeeping, office support, or closely related experience.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Knowledge above the rudimentary under standing of bookkeeping practices and procedures and accepted accounting principles.
2. Knowledge of university and departmental policies, rules, and regulations.
3. Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures.
4. Skill in active listening and critical thinking.
5. Skill in time management.
6. Ability to communicate effectively as appropriate for the needs of the audience.
7. Ability to compare numbers and detect errors efficiently.
8. Ability to compile complex financial records and prepare routine financial reports or statements.
9. Ability to make computations with speed and accuracy.
10. Ability to work independently and exercise judgment.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

Specialty Factors (Civil Service)

N/A

Preferred Qualifications (Civil Service)

1. Prior work experience performing clerical tasks.
2. College course work, accounting course work is preferred.
3. Proven knowledge of ERP and Microsoft Office systems.
4. Strong written and verbal communication skills and ability to interface with internal and external customers.
5. This position requires confidentiality, accuracy, attention to detail, deadline-oriented, time management, and general math skills.

Minimum Required Qualifications (SPS)

N/A

Additional Requirements (SPS)

N/A

Preferred Qualifications (SPS)

N/A

Physical demands/requirements

Sedentary position

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

04/01/2023

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard Hours Per Week

37.50

Salary

$14.00-$15.00/hour

Hourly or Semi-monthly Pay Rate/Range

$27,300-$29,250/annual

Earn Type

Hourly

Application Procedure

Application Procedure

Application Procedure

Application Procedures:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
2. If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.
3. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
4. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu . Please add these emails to your address book to ensure timely delivery of any future communication.
5. Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.
   
   

Credentials Assessment Examination:

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant’s/employee’s education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the minimum qualifications for this position has been met.
• Required documentation noted in the posting, such as a driver’s license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

Additional Details:

• Click on Accounting Officer for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Special Instructions

N/A

Quick Link to Applicant

https://employment.niu.edu/postings/69904

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

NIU provides annual reports on campus security and fire safety.

Read the Annual Safety and Security Report. Contact the Ethics and Compliance Office at 815-753-1649 for a hard copy.

Read the Fire Safety Report . Contact the Department of Environmental Health and Safety at 815-753-0404 for a hard copy.
Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. List of at least 3 References

Optional Documents

1. Transcripts (unofficial with official required at hire)
2. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
3. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please rate the level of professional work experience reviewing invoices and statements, verifying information, ensuring funds are available, and, if questionable, resolving with submitting unit, determining accounts involved, coding transactions, and processing material for application in the accounting system; researching and preparing stop payments.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
2. * Was this task performed under guidance or was this task performed independently?
   • Yes
   • No
   • Did not perform task
3. * Please rate the level of professional work experience performing difficult coding where advanced knowledge and judgment must be applied.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
4. * Was this task performed under guidance or was the task performed independently?
   • Yes
   • No
   • Did not perform task
5. * Please rate the level of professional work experience posting financial information to journals, registers, ledgers, and other related records; making adjustments, preparing trial balances, and reconciling accounts.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
6. * Was this task performed under guidance or was this task performed independently?
   • Yes
   • No
   • Did not perform task
7. * Please rate the level of professional work experience auditing ledgers and accounts maintained by others; reconciling reports from outside agencies and operating units by contacting units and researching causes of discrepancies and taking action to ensure that accounts agree.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
8. * Was this task performed under guidance or was this task performed independently?
   • Yes
   • No
   • Did not perform task
9. * Please rate the level of professional work experience preparing, or assisting in preparing financial statements or reports (such as cash flow, cash receipts, and disbursement, sales, transfers, or accounts receivable).
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
10. * Was this task performed under guidance or was this task performed independently?
    • Yes
    • No
    • Did not perform task
11. * Please rate the level of professional work experience serving as a resource person; answering inquiries and providing information concerning invoices, outstanding balances, and/or payments; interpreting and/or composing correspondence requiring knowledge of departmental regulations, procedures, practices, and policies.
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
12. * Was this task performed under guidance or was this task performed independently?
    • Yes
    • No
    • Did not perform task
13. * Are you currently a citizen or resident of the State of Illinois?
    • Yes
    • No
14. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
15. * Have you attached all transcripts to support the degrees you are submitting for consideration?
    • Yes
    • No
16. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable