Instructional Administrative Assistant II - HEP Pathway

Instructional Administrative Assistant II - HEP Pathway

Requisition ID
req1674

Department
Healthcare & Emergency Professions (HEP) Pathway

Campus
CA-Cascade Campus

Employment Type
Classified-Full Time

Best Consideration Date
4/13/2023

Position Summary

Portland Community College’s Healthcare and Emergency Professions (HEP) Pathway is seeking an Instructional Administrative Assistant II (IAA-2). The position will be based at the college’s Cascade Campus and will primarily support the pathway’s Medical Assisting , Medical Laboratory Tech , and Ophthalmic Medical Tech programs.

The HEP Pathway welcomes students from diverse backgrounds and abilities to study and develop their skills in career-technical education and college transfer programs, as well as non-credit health professions programs. The IAA-2 works with faculty, administrative staff, casual staff, student workers and leadership to enhance the student learning experience across the college. They liaise with a variety of stakeholders to perform a full range of administrative support duties including purchasing, payroll, course schedule entry, and report creation. IAA-2s work well both independently and as part of a team, responding to a variety of situations. Successful IAA-2s have the ability to make sound decisions and seek out assistance from other college staff. Remote work and the use of technology to perform duties offsite may be needed.

Administrative competence is important. But even more important is enthusiasm and interest for learning and personal growth, a strength in collaborating, and a desire to encourage and foster growth in others.

See the classification description for additional information: https://www.pcc.edu/hr/employment/classified-jobs/iaa-2/

Candidate Profile

These qualifications, skills and abilities are critical for success in this position.
Throughout the screening process, you will be evaluated based on the demonstration of these qualifications.

• Experience creating and maintaining a welcoming and inclusive environment for all people; commitment to diversity, equity, and inclusion in higher education is a priority
• Demonstrated capacity for high quality, timely communication via email, phone and other communication methods
• Experience carrying out complex tasks accurately with attention to detail while working independently with demonstrated ability to identify and prioritize multiple tasks with competing deadlines
• Demonstrated team player with ability to maintain a positive & solution-oriented attitude, willingness to learn new technologies as appropriate, and flexibility while working with frequent interruptions
• Experience with Banner or similar data management systems as well as Google Applications (email, calendar, Meet, Docs, Sheets, Drive, Forms, etc.)

Minimum Qualifications

To be considered, your application must demonstrate these minimum qualifications. (Experience is calculated based on the start and end dates you provide multiplied by the number of hours per week worked).

• High school diploma or equivalent and three years of administrative support experience or one year in a position equivalent to IAA I.
• College or business school training may be substituted for up to two years of the administrative experience requirement.

Other equivalent combinations of experience and training will be considered.

Important Knowledge and Abilities

Knowledge of: Contemporary office practices, procedures and techniques; spelling, vocabulary, math and grammar skills; use and operation of personal computers and associated standard office software, basic customer service standards and principles; other office resources and equipment including phones and telecommunications systems, fax machines, copy machines, TTY devices; general knowledge of the administrative requirement associated with delivering academic programs and services in an educational environment.

Ability to: Develop and maintain effective working relationships; effectively evaluate a situation or issue and develop sound working solutions; maintain a reliable and dependable attendance record; provide effective and responsive service to department customers and contacts; perform all assigned tasks efficiently and accurately and create and maintain accurate records; possess and demonstrate the required level of proficiency in desktop computers and other assigned software or electronic resources, including the Intranet and Internet, as assigned; learn and utilize Banner or other information systems and databases; create and maintain accurate and up-to-date records.

Position Grade
17

Starting Salary Expectations
The first two steps of the range are: $43,310 and $44,610 per year. Higher salary placement may be available based on qualifications, experience and internal equity.

Position Grade Salary Range
$43310 to $69503 Annual Salary

FTE
1

PCC Benefits

PCC offers a comprehensive benefit package designed to provide employees and their families, including domestic partners, with access to a broad range of benefit options. Includes Health, Dental, and Vision options, Group Life, Long-term Disability, Long-term Care, and Auto and Home Insurance programs.

PCC currently fully funds the Oregon Public Employees Retirement System (PERS/OPSRP) pension and contributes an additional 6% into the employee's Individual Account Program under PERS/OPSRP. PCC offers a tax deferred annuity program and a deferred compensation program where employees may save additional pre-tax dollars for retirement.

Additionally, PCC provides a tuition waiver for yourself, domestic partner, and dependent children under 24 years of age. Partial tuition reimbursement for yourself at other accredited institutions (full-time employees only).

Paid Leave: (Pro-rated by FTE for Part-Time Employees)

• Starts at 8 hours of vacation leave per month (additional vacation hours with years of service)
• 8 hours of sick leave per month
• 24 hours of additional personal leave days per year
• 11 Paid holidays

View a complete list of PCC benefits .

Working Conditions and Physical Requirements
Work is generally performed in an office environment with frequent interruptions or changes in work flow. Occasional lifting, guiding, or carrying of light-weight materials or equipment may be required. Position involves sitting for extended periods of time while working at a computer terminal. Learned physical skill is required to perform keyboarding and/or ten-key functions.

Background Check Required
Yes

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:

• Veterans: DD214
• Disabled Veterans: DD214 and Letter from the Department of VA

Portland Community College is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class.

Notice of the Availability of the Annual Security Report:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.