Corporate Card Administrator
- Employer
- Metropolitan State University of Denver
- Location
- Colorado, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 24, 2023
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Department
Office of the Controller
This position exists to manage the University’s credit card program by issuing, monitoring, and closing cards, as well as providing customer support to card users and enforcing the University credit card policies, practices and procedures. This position will also help create training and provide backup training to the campus community on the Workday system, procurement, travel, and related financial processes, as well as the Study Abroad workshop. This position also exists to reconcile Workday for Corporate card expenditures against Wells Fargo bank; reconcile Travel Advances; and create journal entries to account for any corrections or adjustments.
Metropolitan State University of Denver is an equal opportunity employer.
40%—This position issues, adjusts and terminates University issued Procurement, Travel and Department cards. Oversees the receipt and distribution of new procurement, travel, and Department credit cards; explains policies and procedures, and tracks users. Maintains records of new credit cards that are issued and/or old ones that are terminated. Troubleshoots problems and acts as a main contact for all program inquires, i.e., helps cardholders with declined transactions, credit limit increase, gift card or special purchases, questions with transactions, reallocation access, cardholder suggestions, etc. Assist student auditors with questions and issues with procurement and travel card reports. Maintains cardholder files; completes and maintains orderly lists of active participants; utilizes Wells Fargo portal to make cardholder changes, updates, cancellations; ensures that all terminated employee corporate cards are cancelled in a timely fashion. Monitors and evaluates monthly audits to ensure compliance with the University’s policies and tracks any violations. Updates policies and procedures as needed.
20% - This position will work with the Campus Liaison/Financial Trainer to maintain and update the testing formats in Workday for our procurement, purchasing, and travel tests that employees are required to take to receive corporate credit cards. This position must log test scores and provide applications to employees that have passed the training. This position will assist in training the University personnel on travel, procurement cards and purchasing by walking employees through processes where they are struggling and/or referring them to the training provided by the Training Coordinator.
10% - This position will be back-up for the Campus Liaison/Financial Trainer. Back-up duties will include in-person training and assisting with training material updates, under the instruction of the Campus Liaison/Financial Trainer.
10% Reconciles and validates feeds from Wells Fargo to Workday; processes statement reconciliations, Single Use reconciliations, and Travel Advance reconciliations, as well as eMarket reconciliations. Records journal entries for adjustments and reclassifications.
10% - Approves Workday invoices over $1,000 and up to $25,000 daily.
10% - Other duties as assigned.
IND208
Required Qualifications
Monday - Friday, 8am - 5pm, in office position with the possibility for some remote work.
Salary for Announcement:
The anticipated hiring range for this position is $45,300 - $56,700. The full salary range is $45,300 - $68,000.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
For more information on MSU Denver’s compensation structure, please visit https://www.msudenver.edu/hr/compensation/professionalexecutivestaff/compensationstructureandguidelines/
Instructions to Apply:
Please apply through MSU Denver Careers and submit your cover letter and resume. Select Begin Your Job Search, then search for JR100692. Internal applicants must apply through their MSU Denver Workday profile by searching 'Find Jobs'. Applications that do not contain all required documents may not receive full consideration. Please apply by Wednesday, 4/5/2023.
Closing Date
Open Until Filled
Posting RepresentativeElizabeth Wellington
Posting Representative Emailewelling@msudenver.edu
Benefits
MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:
Employee Benefits Offerings
Diversity Statement
Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.
We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.
Office of the Controller
This position exists to manage the University’s credit card program by issuing, monitoring, and closing cards, as well as providing customer support to card users and enforcing the University credit card policies, practices and procedures. This position will also help create training and provide backup training to the campus community on the Workday system, procurement, travel, and related financial processes, as well as the Study Abroad workshop. This position also exists to reconcile Workday for Corporate card expenditures against Wells Fargo bank; reconcile Travel Advances; and create journal entries to account for any corrections or adjustments.
Metropolitan State University of Denver is an equal opportunity employer.
40%—This position issues, adjusts and terminates University issued Procurement, Travel and Department cards. Oversees the receipt and distribution of new procurement, travel, and Department credit cards; explains policies and procedures, and tracks users. Maintains records of new credit cards that are issued and/or old ones that are terminated. Troubleshoots problems and acts as a main contact for all program inquires, i.e., helps cardholders with declined transactions, credit limit increase, gift card or special purchases, questions with transactions, reallocation access, cardholder suggestions, etc. Assist student auditors with questions and issues with procurement and travel card reports. Maintains cardholder files; completes and maintains orderly lists of active participants; utilizes Wells Fargo portal to make cardholder changes, updates, cancellations; ensures that all terminated employee corporate cards are cancelled in a timely fashion. Monitors and evaluates monthly audits to ensure compliance with the University’s policies and tracks any violations. Updates policies and procedures as needed.
20% - This position will work with the Campus Liaison/Financial Trainer to maintain and update the testing formats in Workday for our procurement, purchasing, and travel tests that employees are required to take to receive corporate credit cards. This position must log test scores and provide applications to employees that have passed the training. This position will assist in training the University personnel on travel, procurement cards and purchasing by walking employees through processes where they are struggling and/or referring them to the training provided by the Training Coordinator.
10% - This position will be back-up for the Campus Liaison/Financial Trainer. Back-up duties will include in-person training and assisting with training material updates, under the instruction of the Campus Liaison/Financial Trainer.
10% Reconciles and validates feeds from Wells Fargo to Workday; processes statement reconciliations, Single Use reconciliations, and Travel Advance reconciliations, as well as eMarket reconciliations. Records journal entries for adjustments and reclassifications.
10% - Approves Workday invoices over $1,000 and up to $25,000 daily.
10% - Other duties as assigned.
IND208
Required Qualifications
- Previous experience monitoring and reconciling accounting transactions.
- Previous experience with processing journal entry corrections.
- Experience with Microsoft Office, specifically to include Excel, PowerPoint, and Access.
- Experience providing customer service.
- Previous experience providing training.
- Previous experience managing multiple priorities with different deadlines.
- Previous experience auditing to ensure compliance with organizational policy
- Previous experience with corporate card administration
- Strong organizational skills.
- Supervision Experience.
- Experience with Banner Finance, Workday, or similar Finance systems.
Monday - Friday, 8am - 5pm, in office position with the possibility for some remote work.
Salary for Announcement:
The anticipated hiring range for this position is $45,300 - $56,700. The full salary range is $45,300 - $68,000.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
For more information on MSU Denver’s compensation structure, please visit https://www.msudenver.edu/hr/compensation/professionalexecutivestaff/compensationstructureandguidelines/
Instructions to Apply:
Please apply through MSU Denver Careers and submit your cover letter and resume. Select Begin Your Job Search, then search for JR100692. Internal applicants must apply through their MSU Denver Workday profile by searching 'Find Jobs'. Applications that do not contain all required documents may not receive full consideration. Please apply by Wednesday, 4/5/2023.
Closing Date
Open Until Filled
Posting RepresentativeElizabeth Wellington
Posting Representative Emailewelling@msudenver.edu
Benefits
MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:
Employee Benefits Offerings
Diversity Statement
Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.
We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.
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