Administrative Associate IV, Broader Impacts Group

Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College . Do not apply through Indeed.com or use easy apply through Indeed.com * .

The Broader Impacts Group invites applications for an Administrative Associate IV to join their team. The administrative associate IV is responsible for the management of the Broader Impacts Group (BIG) office and manages vital administrative functions for BIG and its programs: spectrUM Discovery Area, the Autonomous Aerial Systems Office, the Office of Undergraduate Research (OUR@UM), and the Spatial Analysis Lab. This position reports to BIG’s associate director of finance and involves close collaboration with the directors of BIG and its programs.

Responsibilities assigned to this position include:

• Providing trainings and educating BIG staff about UM policy and procedure and ensuring compliance
• Developing and maintaining internal office procedures and resources to ensure efficient business practices across a large team
• Managing employee travel
• Managing ProCards for multiple budgets
• Purchasing for and reconciling multiple budgets and indexes
• Performing routine payroll activities and other HR paperwork, including assisting new employees with the hiring process

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Required Skills

• Demonstrated organizational, time-management, and multi-tasking skills and ability to meet deadlines in a busy environment with attention to detail and autonomy
• High level of proficiency with spreadsheets, databases, word processing, and email
• Ability to problem solve, make decisions using good judgment, tact, and sensitivity; and properly handle confidential and sensitive information
• Ability to work collaboratively and collegially as a team and with people from diverse backgrounds
• Excellent customer service and oral and written communication skills
• Demonstrated ability to act independently and autonomously with the wisdom to seek advice when necessary
• Demonstrated interest in the missions of the University of Montana, BIG, and BIG’s programs

Minimum Required Experience

• High School diploma and three (3) years-experience or an equivalent combination of education and experience.

Preferred Qualifications

• Proficiency in Banner, UMDW, InfoGriz, GrizMart, U-Approve, and Box
• Administrative associate experience with oversight and supervisory responsibilities
• Experience advising others on best practices for conforming to UM purchasing guidelines

About the Broader Impacts Group and UM

UM’s Broader Impacts Group fosters a community of practice around research and creative scholarship activities that broaden participation in higher education and the workforce, create educational and economic opportunity, and benefit society locally and globally. BIG’s programs include the Office of Undergraduate Research (OUR@UM), spectrUM Discovery Area, the Autonomous Aerial Systems Office, and the Spatial Analysis Lab.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: UM Lifestyles
• University Highlights

Position Details

Position Title: Administrative Associate IV

Position Number: NEW

Department: Broader Impacts Group

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary: $17.49/hr

Union Affiliation: FOCUS-MFPE

Probationary Period: Six months minimum

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Sunday, April 23, 2023 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online directly through the UM Jobs website to ensure a complete application is received.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable
2. Detailed Resume – listing education and describing work experience
3. Professional References – names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular