Director, Office of Sponsored Programs

Carthage College
Wisconsin, United States
Salary Not Specified
Posted date
Aug 25, 2021

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Position Type
Administrative, Academic Affairs, Institutional Research & Planning, Other Academic Affairs, Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Affirmative Action & Equal Opportunity
Employment Type
Full Time


The Director of the Office of Sponsored Programs provides leadership for the development and administration of externally funded grants, contracts, and related functions in support of the College’s strategic priorities, mission, and institutional values of equity, diversity, and inclusion. With a high level of independence and autonomy, the Director is responsible for the successful identification, cultivation, collaborative conceptualization, solicitation, and stewarding of a wide range of grant proposals and reports submitted on behalf of the College and PIs to relevant government agencies and other funders.

This position reports directly to the Provost. The individual in this position works closely with grant principal investigators (including faculty and staff), the academic deans, and members of the Executive Staff of the College. This individual works collaboratively with the Director of Foundation and Corporate Relations in the Institutional Advancement Office, and with the Grants Accounting Manager in the Financial and Administrative Services Office. The Director supervises the Office Manager for the Office of Sponsored Programs.


  1. Oversee the submission of extramurally-funded proposals and the negotiation of research contracts and subawards.
  2. Managing and monitoring relevant institutional committees and offices for needed compliances.
  3. In collaboration with Provost, maintains institutional signature authority on extramurally-funded proposals and awards.
  4. In collaboration with the Grants Accounting Manager interprets regulations and guidelines for the institution and maintains required policies and procedures.
  5. In collaboration with the Grants Accounting Manager maintains internal control documentation in compliance with federal, state and private regulations and guidelines.
  6. In collaboration with the Grants Accounting Manager writes, updates, and maintains the Principal Investigator/Program Director Handbook, which will serve as the policies and procedures manual for College grants and contracts.
  7. Provides support and training to all grant stakeholders on how to more efficiently and effectively manage their respective grants in following College policy, granting agency guidelines, and all applicable federal regulations.
  8. Stays informed of changing funding opportunities, compliance requirements, and best practices through involvement in professional networks and training opportunities.
  9. Keeps campus partners informed of funding opportunities.


  1. Keep institutional logins current for external electronic submission systems.
  2. Answer questions related to sponsor guidelines and proposal requirements.
  3. Provide required institutional information / documentation for proposal submission.
  4. Assist faculty in preparing proposal budgets and gathering administrative requirements for proposal submissions.
  5. Submit grants on behalf of the College and execute required subawards.
  6. Track submitted proposals/contracts and funding statuses.
  7. Determine status of pending applications through proactive follow-up.
  8. Accept awards on behalf of the institution.
  9. As needed, serve as the liaison for Institutional Advancement for privately-funded submissions.

Post-Award (In collaboration with the Grants Account Manager and the Finance Office)

  1. Negotiate contracts and incoming subawards on behalf of the institution; Liaise to Legal as needed.
  2. Review financial risks inherent in doing business with the sub-recipients; Review sub-recipient audit results and issue management responses and actions as needed.
  3. Assist principal investigators in interpreting sponsor guidelines.
  4. Review and submit agency prior approval requests.
  5. Be the liaison with the Financial and Administrative Services Office for award spending and audits of sponsored awards.
  6. Prepare reports regarding grant funding efforts and successes to assist in setting priorities for the college.


Bachelors Degree is Required.


  1. Minimum of one year of experience working with grant and contract administration in an academic environment.
  2. Knowledge of 2 CFR 200 (“OMB Uniform Guidance”) and federal funding agency award administration policies and proposal submission experience particularly using preferred.
  3. Strong computer and software skills such as Google Office Suite.
  4. The ability to work independently as well as with other College personnel, students, vendors and clients.
  5. Excellent oral and written communication skills; exceptional attention to detail and organizational skills
  6. Ability to research issues and propose solutions to problems is required; ability to exercise sound judgment, discretion and tact.
  7. Time management skills and the ability to handle multiple, concurrent tasks within deadlines; ability to work effectively under externally imposed deadline pressures; ability to facilitate and build project timelines and processes.


Employee is subject to indoor work, protected from weather conditions. Work is sedentary in nature and involves exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently/constantly in order to lift, carry, push, pull or otherwise move objects.


Please be aware that as a continued emphasis on keeping our community safe and healthy, we will require all faculty, staff, and students to submit verification of full vaccination for COVID-19 no later than September 15, 2021.

Work is performed in an office environment in a variety of work locations throughout the Carthage Campus. The noise level in the work environment is moderate and typical of a campus office environment. This varies based on occasional work travel environments.

The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

Institutional Information

Founded in 1847, Carthage College combines an environment of reflection and self-discovery with a culture of high expectation, so that our students uncover and ignite their true potential. As a four-year private liberal arts college with roots in the Lutheran tradition, we place a strong emphasis on both moral and intellectual values. Our prime location in Kenosha, Wisconsin, midway between Chicago and Milwaukee, allows students the opportunity to learn in a professional context. Our beautiful campus, an 80-acre arboretum on the shore of Lake Michigan is home to 150 scholars, 2,600 full-time students, and 400 part-time students. Our rich academic experience equips students with foundational knowledge and skills, preparing graduates to be lifelong learners and to lead meaningful, productive lives.

Carthage College is an equal opportunity employer (EOE) dedicated to the goal of building a culturally diverse community. We welcome applications from a broad spectrum of people, including members of ethnic minorities, women, veterans, and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender expression, gender identity, sexual orientation, national origin, protected veteran status or status as an individual with a disability.

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