Administrative Assistant - Environmental Services

About College of the Holy Cross:

Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.

Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.


Job Description:

The Environmental Services Administrative Assistant reports to the Associate Director of Facilities Operations for Environmental Services and provides a wide range of administrative, operational, and programmatic functions including: record keeping, materials and services orders, invoice processing, interdepartmental communications, payroll timekeeping, work order entry, and administrative support to Work Control/Facilities as needed to ensure efficient management of Environmental Services and Facilities.

Essential Functions:

• Establishes, organizes and maintains department files and filing systems; classifies, sorts, records, and files correspondence, invoices and other documents.
• Perform all timekeeping entries and file maintenance for weekly payroll.
• Maintains department databases and/or spreadsheets by entering information from source documents.
• Responds to all departmental phone, two-way radio and email inquiries.
• Greets and directs vendors, visitors and staff in a friendly and professional manner.
• Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.
• Process applicable vendor payments with all needed supporting documentation and approvals in a timely manner.
• Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed.
• Schedules appointments and meetings and maintains calendars and schedules for assigned staff. Assists in preparation for conferences, seminars and other department sponsored programs or events.
• Provide accurate information to employees in a reasonable amount of time.
• Use both PeopleSoft and Kronos system to insure proper payment of venders and accurate records of time due and weekly pay of all employees.
• Manage office supply inventories.
• Provide general reception, administrative and work control support as needed to Facilities.
• Perform other similar and related duties as requested or required.

Requirements:

• High School Diploma or equivalent
• 1-3 years related work experience required
• Effective verbal and written communication skills
• Excellent customer service skills and computer proficiency of Microsoft Office, specifically Outlook and Excel. Familiarity with the Google platform and timekeeping software is desired.
• Ability to multi-task and work independently to meet deadlines.
• Willingness to learn, research and promote new administrative processes and improvements.

To prevent the infection and spread of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full vaccination by an FDA-approved COVID-19 vaccine before beginning employment, unless an exemption from this policy has been granted. Applicants believing they need an accommodation of this policy because of a disability, sincerely-held religious belief, or otherwise should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information on your application materials.


Additional Information:

This is a full-time, non-exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:

• Pension Plan
• Tuition benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off
• Free parking and free use of the athletic/fitness facilities.
• Click here to learn more.

College Description

The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,100 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.

Region Description

Worcester is a city of approximately 200,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities which you can read more about here .

The College of the Holy Cross is an EEO/AA/Disability/Vets Employer.

A member of the Higher Education Consortium of Central Massachusetts (HECCMA).

To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits

Holy Cross Benefits at a Glance PDF for download: click here


Application Instructions:

Please attach a cover letter addressing the position requirements along with your resume.

In your cover letter please address how your work supports the College's mission as a Jesuit, undergraduate liberal arts college (see http:// www.holycross.edu/mission ) and its core commitment to diversity and inclusion. For more information, please visit http://holycross.edu/diversity .