Student Activities Fee Assistant

Student Activities Fee Assistant
New York City, NY
Staff
Full time
Staff

If you are a current Barnard College employee, please use the internal career site to apply for this position.

Job:
Student Activities Fee Assistant

Job Summary:
Function:

The Student Experience & Engagement Student Activities Fee Assistant supports the overarching mission of the Department by fulfilling clerical responsibilities related to Barnard College and Columbia University Student Activities Fees allocated to student organizations and affiliated groups in the Student Leadership Collective (SLC). These organizations include the Student Government Association (SGA) and SGA supported groups, Governing Board at Barnard (GBB) and student clubs/organizations recognized by GBB, and McIntosh Activities Council (McAC) and McAC programming committees. Additionally, the Student Activities Fee Assistant will support duly recognized groups funded by Columbia University as it relates to their finances and purchases. The Student Activities Fee Assistant also provides clerical and general support to the Department during peak periods or when clerical responsibilities related to the Student Activities Fee are minimal. The Student Activities Fee Assistant plays an integral role in oversight of student fees and ensuring that the SEE Department is being a good steward of student fees collected to improve the overarching student experience at Barnard College.

Job Description:

Duties & Responsibilities:

1. Serve as the primary fiscal coordinator in support of funds allocated from the Student Activities Fee to affiliated groups in the SLC and entities supported by SLC organizations.
2. Manage, maintain, and monitor financial records and accounts for SLC supported entities via financial tools and programs used by the College. This includes all of the accounts tied to SGA and recognized student groups both by GBB or the SEE Department.
3. Fulfill all purchases tied to funds allocated from Student Activities Fees. This includes purchase orders, credit card purchases, check requests, budget transfers etc.
4. Prepare, reconcile, with the Office of Budget and Planning, and update budget reports for all entities financially supported by the Student Activities Fee.
5. Keep an accurate record of items purchased with Student Activities Fees and work with members of the SEE department to keep an accurate inventory of items storage in spaces managed by SEE.
6. Create, update, and maintain all forms, documents, and processes related to the making and reconciling purchase funded by the Student Activities Fee.
7. Meet regularly with student leaders, with fiscal or purchasing responsibilities, from all student groups/entities financially by the Student Activities Fee.
8. Develop, present, and when necessary update training materials for all student leaders required to complete financial training.
9. Work in partnership with student leaders in the SLC to prepare budget requests, proposals, and allocation of funds for SLC supported groups and with partners at Columbia University; specifically the Funding at Columbia University (F@CU).
10. Oversee existing accounts with third party vendors and explore opportunities to expand the number of approved vendors as it relates to spending and purchases made with Student Activities Fees.
11. If necessary, supervise student employees tasked with assisting with fiscal duties related to the Student Activities Fee.
12. Provide clerical support for the Department including but not limited to serving as a receptionist, office manager, and general office support/coverage.
13. During peak periods, assist colleagues with financial related responsibilities for the Department or accounts not funded by the Student Activities Fee.
14. Serve on departmental and college-wide committees when necessary, specifically if a committee calls for a financial representative.
15. Other duties as assigned to support the mission of the Department or Barnard College.

Skills, Qualifications & Requirements:

QUALIFICATIONS:

• Associate's degree or two years' college education (or relevant additional experience)
• 1-3 years of experience working with budgeting, financial management or a related field
• Experience working in a higher education setting
• Familiarity with software applications used by the College; Work Day, Anthology Platforms, Google Suite, Microsoft Applications, etc.
• Experience or is comfortable working with traditional college aged students (18-24), as well as, experience working with diverse populations.
• Strong communication, time management, and organizational skills.
• Demonstrated professionalism
• Ability to work in a high volume, high traffic, and high energy environment
• Ability to work as a member of a team and willingness to be a member of the Barnard Community.

WORK HOURS & OTHER DETAILS:

• 12 month position, full-time 35 hours per week
• Anticipated hours of work; 9am - 5pm (can be flexible)
• Occasional weekend and evening work depending on the needs of the Department/College
• This position is housed in the Department of Student Experience and Engagement and works in a shared open-plan office with other SEE professional and paraprofessional staff.

This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

Salary Range: $31.25 - $31.25 / hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Company:
Barnard College

Time Type:
Full time

PI209712443