WEMPEC ADMINISTRATOR

Salary:

Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( https://hr.wisc.edu/benefits/ )

Job Summary:

This position will be working as part of a leadership team of the Wisconsin Electric Machines and Power Electronics Consortium (WEMPEC). WEMPEC is an internationally renowned engineering research group comprised of five faculty, and one emeritus faculty together with three staff members supporting more than 60 on-campus graduate students. Support for WEMPEC is provided by member companies, each contributing annually as well as more than a dozen sponsored research projects, and additional gift monies.

Under the general supervision of the WEMPEC Director, this position is primarily responsible for administration of the program. Incumbent must interpret and administer UW policies and procedures in conjunction with program activities. As this program is administered through the University of Wisconsin, this position requires the extensive awareness of, and strict compliance with, all UW contractual responsibilities and reporting requirements. The position requires a high degree of independent judgment and decision-making.

Responsibilities:

Manages a program and/or programmatic activities. Initiates, develops, and implements operational services that support a defined project, program, work unit, or function to advance program goals and objectives. May supervise staff and/or approve unit expenditures.

• 10% Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• 5% Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• 20% Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• 15% Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• 10% May assist in the development and monitoring of the unit or program budget and approve unit expenditures
• 20% Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• 5% Conference/Event Coordination Planning and Management. Lead the planning and coordination for programs/events. Directly responsible for all the activities necessary to host WEMPEC corporate members, students, faculty and staff.
• 10% Manage updates to the WEMPEC website, social media, and newsletter.
• 5% Hire and supervise WEMPEC admin student employees

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree
Preference in Business or a technical engineering field

Qualifications:

Minimum 2 years required, 5 years preferred, experience in program administration including record-keeping, activity and meeting planning and coordination, supervision of student workers, purchase and sale of program material, and demonstrated expertise with industry standard office software. Also required is sufficient technical background and demonstrated capacity to acquire sufficient technical knowledge of WEMPEC's research activities in order to effectively communicate with current and potential consortium member organizations. Demonstrated capability to work in a highly interactive environment with frequent interruptions and changing priorities.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable


How to Apply:

To apply, please select "" and upload your resume and cover letter.

To ensure consideration, application must be received by: April 19th, 2023.

Contact:

Katrina Olson
katrina.olson@wisc.edu
608-263-3468
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Manager(AD005)

Department(s):

A19-COLLEGE OF ENGINEERING/WISPERC

Employment Class:

Academic Staff-Renewable

Job Number:

275996-AS



The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Mar 22 2023 Central Daylight Time
Applications Close: Apr 19 2023 11:55 PM Central Daylight Time