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Assistant Controller, Business Services

*Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through or use easy apply through * .

The person in the Assistant Controller position will be responsible for directing monthly, quarterly, and annual accounting transactions, reconciliations, and closing processes. They will be responsible to ensure the appropriateness of systems to support compliance functions and monitor compliance with local, state, and federal regulations and reporting requirements, supervise report preparation and submission in compliance with applicable laws and other mandated reporting requirements, assist in planning and completion of major recurring or other assigned special departmental projects such as external audits, year-end closing process, UBIT, and CHE budget reporting.

They will also coordinate preparation and completion of major financial reports (financial statements and operational reports) monthly, quarterly and at year-end. The person in this position will maintain bank relationships and oversee the cash management policies of the University on investments and cash flow to ensure appropriated returns and continued operations. They will oversee the preparation of finance and facilities (as it relates to purchasing) motions for action by the Board of Regents and ensure financial statements and reports, cash management reports, and other related reports are shared with the board upon request and at each board meeting. They will prepare and present financial reports, KPIs, and detailed analysis to support the fiduciary responsibility of the Board of Regents and University leadership.

Other responsibilities include developing and enforcing policies for fixed asset inventory tracking, coordinating the annual fixed asset inventory process, and reporting the results to management. They will oversee the financial operations of the University’s Foundation to the extent that those operations intersect with the University business.

The person in this position will help ensure integrity of the University financial data. They will maintain and modify the University’s FOAPAL structure as necessary, manage the daily reconciliation to the State of Montana accounting system (SABHRS), and provide support to the University’s budgeting function for scholarships, plant funds, and restricted funds as required. They will provide management support to the campus, the Controller, Vice President and Associate Vice President of Operations and Finance, and various State agencies.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Position Details
  • Position is full-time, 1.0 FTE, MUS Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
  • Salary for this position is $90,000 per year commensurate with qualifications.
Required Qualifications
  • Bachelor’s degree in Business or Accounting
  • Ten (10) or more years of experience with an organization operating in a complex financial environment
  • Prior supervisory and management experience
  • Experience with fund balance or non-profit accounting
  • Experience in implementing effective internal control measures and processes

Preferred Qualifications
  • CPA certification or related Master’s Degree
  • Related work in higher education
  • Experience working with GASB
About UM and Business Services

The University of Montana is flagship, research-intensive R1 institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

Business Services is the financial hub for campus. Every day we serve our students and employees by focusing on UM's 3rd Priority for Action which states, "Embody the Principle of Mission First, People Always."

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.
Criminal Background Investigation is required prior to Offer of Employment.
In accordance with University policy, finalists for this position will be subject to criminal background investigations.
ADA/EOE/AA/Veteran's Preference.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References *References not listed on the application materials may be contacted; notice may be provided to the applicant.
Testing Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

E mployment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date : Sunday, April 23, 2023

Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.

Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through*.
  • Letter of Interest – addressing the stated required skills for the position
  • Detailed resume listing education and describing work experience
  • Three (3) professional references - Names and contact information
* Applying through or easy apply through may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.*

** Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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