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Associate Director of Graduate Admission

Agnes Scott College
Alabama, United States
Salary Not Specified
Posted Date
Mar 23, 2023

Office: Graduate Enrollment and Admission

Reports to: Senior D irector of Graduate E nrollment

Work Period: 12-month

Hours: Full-time

Overtime: Exempt

Job Grade: 9

General Summary: In collaboration with the senior director of graduate enrollment, the Associate Director leads graduate and post-bacc student admission and recruitment within the guidelines of federal, state and local laws and office, division and college policies and procedures. The Associate Director is responsible for developing and implementing recruitment strategies to meet enrollment goals, and for managing the admission process. The Associate Director supervises graduate admission staff and collaborates with co-workers, prospective students and alumn i in seeking, attracting and maintaining candidates for admission and enroll ment to graduate and post-bacc programs at Agnes Scott College.

Essential Job Functions:

Recruitment & Enrollment Management:

  1. Develops and implements strategies for graduate and post-bacc student recruitment and admission to achieve enrollment goals.
  2. Supervises graduate admission staff, providing inclusive leadership to accomplish priorities as outlined by the senior director of graduate enrollment.
  3. Manages the implementation of graduate/post-bacc student recruitment activities, including retention and yield events, timely outreach, graduate school fairs, and related activities.
  4. Provide optimal customer service to interpret college and graduate admission policies and practices to applicants, students, alumni, and staff in a variety of settings including webinars, in-person events, college visits, college fairs, and related meetings.
  5. Manages timely decision-processing, including ensuring applicant files are complete, evaluating applicants for admission in accordance with program guidelines, recommending grants, scholarships, etc., and ensuring the timely release of decisions once rendered by the senior director.
  6. Collaborates with Graduate Studies staff and other college staff to ensure successful onboarding of students through various student services and college systems.

Application & Systems Management:

  1. Maintains graduate student applicant records, tracks applications, and processes decisions utilizing the Slate CRM tool.
  2. Manage correspondence within CRM from prospect to matriculation. Implements strategic email marketing drip campaigns.
  3. Prepares and sends admission decision letters.
  4. Monitors implementation and oversight of technology related to application and enrollment functions and maintains data integrity. Provides oversight and maintenance of essential applicant functions in CRM, including forms, application updates, and related processing.


Education : Bachelor's degree in related occupational field of study. Master's degree preferred.

Experience : Minimum of 3 years work experience in admission (preferably graduate admission) or a related field. Management experience preferred. Slate CRM experience preferred.


∙ Proficiency with Slate CRM, word processing and spreadsheet software (MS Word, Excel).

∙ Excellent written, communication, interpersonal and presentation skills

∙ Collaborative work-style in a deadline-driven environment.

∙ Strong organizational, technical and analytical skills, with ability to manage multiple projects and priorities

∙ Desire to support a diverse and inclusive campus environment.

∙ Valid driver's license, good driving record, and reliable transportation.

∙ Irregular, weekend and evening hours are required.


Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please.

Agnes Scott College does not discriminate on the basis of, race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity and gender expression or any other characteristic protected by law in its employment. Agnes Scott College has a strong commitment to diversity and urges members of underrepresented groups to apply.

Health & Safety Measures

All persons hired by Agnes Scott College must submit proof of COVID-19 vaccination prior to starting employment unless they have been granted an exemption based upon a medical or religious reason.

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