Admin Support Associate J

Position Details

Classification Information

Position Classification Title

Administrative Support Associate

FLSA

Non-Exempt

Position Class (Extract From Banner or PA)

10421

Position Overview

Position Summary

90.5 WSNC -FM, The Triad’s Jazz Station, is looking to fill the position of Administrative Support Associate to the General Manager. This position will coordinate most of the business-related tasks of WSNC -FM. These tasks are specific to our radio operations and include, but not limited to leadership, strategic planning, coordinating our financial processing, preparing financial statements/reports, invoices, letters, memos, presentations, coordinate radio traffic system (announcement scheduling) and provide Underwriter/Advancement support. Radio training and/or experience is not required but requested.

Primary Function of Organizational Unit

WSNC -FM is a public radio station licensed to Winston-Salem State University. The primary function of this organizational unit is to operate the University’s 10,000-watt radio station which provides education and training services to students and community volunteers. Its additional primary functions are to provide information and music entertainment to the community at-large while developing a revenue base through donors and sponsorships to support the station’s operations and meet one of the criteria required by its grant provider.

Position Information

Position Number

501239

Competency Level

Journey

Working Position Title

Admin Support Associate J

Building and Room No.

Hall-Patterson, Room 105-B

Work Hours: From [time] to [time] on [days] of [week]

8:30 am - 5:30 pm

Hours per week

40

Months per year

12

Appointment Type

Permanent Full-Time

If Time Limited.

No

Appointment Length.

12

DHR Assigned Fields

FTE

1

Requirements and Preferences

Position required to work during periods of adverse weather or other emergencies

Yes

Position required to work On-Call/Emergency Callback

No

Minimum Experience/Education

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Years Experience, Skills, Training, Education

High school diploma and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience, or equivalent combination of training and experience. Degrees must be received from appropriately accredited institutions.

Required License or Certification

Valid US Driver's License

Yes

Commercial Driver's License Required

No

Physical Required

No

List any other medical/drug tests required

Posting Details

Posting Details

Posting Number

SPA00834P

Internal Posting Only

No

Time Limited Position

No

Appointment Length

Salary

31,200 - 38,138

Open Date

03/22/2023

Close Date

03/30/2023

Open Until Filled

No

Special Instructions Summary

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment.

If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered.

Failure to complete the application completely may result in you not being considered for the vacant position.

Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.

Key Responsibilities and Related Competencies

Key Responsibilities and Related Competencies

Competency

Communication - Verbal / Written

Describe the specific job duties related to this competency

Researches, develops and drafts letters, memos, or reports to communicate decisions, ideas, and agenda to staff, university and community partners, vendors and sponsors on behalf of station management.

Percentage Of Time

13%

Competency

Information/Records Administration

Describe the specific job duties related to this competency

Manages and monitors a variety of information impacting the General Manager’s responsibilities. Researches information to support conclusions and recommendations. Establishes and coordinates the maintenance of paper and electronic files and records for Management, Operations and the station’s Public File.

Percentage Of Time

13%

Competency

Knowledge - Program

Describe the specific job duties related to this competency

Demonstrates an awareness and develops an understanding of the media and university operational structures as well as the General Manager’s scope of responsibilities. Work requires an awareness and developed understanding of specific functions and staff assignments within the organization. Demonstrates working knowledge of policies, procedures, and processes required within the organization. Demonstrates familiarity with rules, regulations, and laws affecting organization.

Percentage Of Time

20%

Competency

Budgeting

Describe the specific job duties related to this competency

Monitors and reconciles departmental budget and tracks overall Grant and Foundation financial activities. As prioritized by the General Manager, plans the use of expenditures to meet organizational objectives and compliance; prepares budget documents and reports upon request and for the annual audit; coordinates WSNC’s financial processing with university representatives and vendors.

Percentage Of Time

25%

Competency

Planning and Organizing

Describe the specific job duties related to this competency

Maintains the station’s operational and management calendars, notifies management of schedule/ appointment requests for approval based on knowledge of management’s responsibilities and issues of importance. Locates and assembles information for various reports, briefings, and conferences. Responsible for all station-related travel arrangements.

Percentage Of Time

15%

Competency

Problem Solving

Describe the specific job duties related to this competency

Identifies and resolves problems that would not require management’s direct involvement. Problems are addressed in accordance with organizational priorities, policies, commitments, and goals of the General Manager. Researches and makes recommendations for unusual and novel situations.

Percentage Of Time

14%
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have experience serving as an Office Manager or Administrative Assistant to an Executive where you were responsible for coordinating calendars, scheduling meetings, coordinating meeting logistics, processing reimbursements, greeting guests, and utilizing various technology (Word, Excel, PowerPoint, Banner, etc.)? If yes, please describe.
   
   (Open Ended Question)
   
   
2. * Rate your level of Microsoft Excel experience.
   • beginner
   • intermediate
   • advanced
   • none

Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. Transcripts
4. Letter of Recommendation 1
5. Letter of Reference 1
6. Letter of Reference 2

Optional Documents