Financial Assistant - Office of the Dean of Students

Carnegie Mellon University’s Office of the Dean of Students is searching for a Financial Assistant to join its team. This is a fixed-term 3-month position from April – June 2023. This position primarily supports the financial needs of our 300+ student organization community as they seek to spend the student activities fees money allocated to them by student government.

The position is part-time, benefits eligible, and supervised by the Senior Financial Manager in the Office of the Dean of Students and works closely with the Director of Operations and Engagement in the SLICE (Student Leadership, Involvement, and Civic Engagement) Office. The expected commitment is 20-25 hours/week. This job requires working within the policies, procedures, and guidelines of Carnegie Mellon University and the Office for Student Leadership, Involvement, and Civic Engagement.

Core Responsibilities will include:

• Process expense reports for student organizations.
  
  
• Manage the approval flow for student organization travel including communication, policy review, and tracking.
  
  
• Make direct purchases in support of organization missions as needed and complete verification of expenses.
  
  
• Advise student organizations regarding financial policies and protocols, budget development/management, and purchasing procedures.
  
  
• Coordinate and communicate with stakeholders such as staff, students, external vendors, Accounts Payable, and Procurement Services.
  
  
• Professional development and other duties as assigned in service to the broader Carnegie Mellon community through committee work, etc.
  
  

Applications must include a cover letter and resume and will be reviewed on a rolling basis.

Flexibility, excellence, and passion are vital qualities within the Division of Student Affairs. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Application of analytical, budgeting, business, organizational, and problem-solving skills
  
  
• Ability to interact with a variety of internal partners and external customers
  
  
• Proven problem solving and reasoning skills, analytical skills, and oral, written, and interpersonal and intercultural communication skills
  
  

Qualifications:

• High school diploma or GED required; Bachelor’s degree preferred
  
  
• 3-5 years of experience working with students, administrative support, bookkeeping, accounts payable, data entry, or other relevant experience
  
  
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
  
  

Requirements:

• Successful Background Check
  
  

Are you interested in this exciting opportunity?! Apply today!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Staff and faculty must comply with all applicable COVID-19 mitigation requirements. Please see Minimum Requirements to Return to Campus for details regarding the university’s current COVID-19 mitigation requirements.

Location

Pittsburgh, PA

Job Function

Financial Planning, Analysis, Accounting and Reporting

Position Type

Staff – Fixed Term (Fixed Term)

Full Time/Part time

Part time

Pay Basis

Hourly

More Information:

• Please visit “ Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world.
  
  
• Click here to view a listing of employee benefits
  
  
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .
  
  
• Statement of Assurance