Executive Assistant I

University of Idaho

Executive Assistant I

Location: Moscow

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $23.04 per hour or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.

Duties may include:

Administrative and operational support:

• Maintain calendars, databases, confidential records and systems
• Provide administrative and logistical support
• Coordinate office operations and administrative functions; may monitor staff work activities
• May provide support for financial and/or personnel processes

Project and initiative support:

• Distribute agendas, take notes, compile and distribute material, document task assignments
• Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors
• Support the strategic planning process

Information gathering and reporting:

• Review and screen incoming/outgoing correspondence and phone calls, referring as needed
• Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations
• Coordinate collection of data and materials for reports, records, and other administrative documents

Other duties as assigned

Minimum Qualifications:

• High School Diploma or equivalent

• Three years providing administrative or business operations support
• Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
• Using computer software and applications for word processing, developing spreadsheets, email and internet research

Preferred Qualifications:

• Bachelor’s degree in related area and 3+ years of related work experience
• Experience: using Banner system; working in an academic setting
• Ability to work and communicate effectively with a variety of professionals, including faculty and other professionals in the private and public sectors; work effectively and efficiently with little or no supervision; must be able to make decisions independently and/or seek advice from appropriate personnel
• Experience researching, interpreting and applying laws, rules, regulations, policies and procedures; developing, recommending, and evaluating program procedures and recommending changes; developing technical written materials such as policies, technical manuals or rules/regulations; providing technical program assistance and liaison with customer/provider groups; devising solutions to problems; writing concise reports
• Experience with hiring practices, equal employment opportunity/affirmative action concepts and legal requirements
• Experience in program planning and implementation; designing and conducting training programs; accounting principles and practices
• Experience communicating in writing with a diverse audience; developing and maintaining a good working relationship with diverse individuals from varying cultural and socio-economic backgrounds at all organizational levels
• Experience analyzing and computing salary information
• Familiarity with the land-grant institution and Extension system

Physical Requirements & Working Conditions:



Required Licensures, Certifications or other


Posting Number: SP003843P

Posting Date: 03/20/2023

Closing Date:

Open Until Filled: Yes

Special Instructions:
This posting will remain open until filled. Applications will be reviewed on an ongoing basis.

IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the required qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.



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