Grant Coordinator - VUB

Posting Information

Posting Information

Posting Number

2023437

Posting/Functional Title

Grant Coordinator - VUB

University Pay Plan Title

Grant Coordinator

Location

Austin, Round Rock

Department

Upward Bound

Recruitment Type

Open to All

Job Type

Full-Time

Monthly Salary

$3,333.33

Job Category

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Bachelor’s degree in Psychology, Sociology, Education, or a related field.
• Must possess a valid driver’s license and have the ability to travel to target schools.
• Must be able to work flexible hours and weekends.
• Must effectively and dynamically present information in small and large group formats.
• Must possess knowledge and experience facilitating students/parents through the college admission and financial aid processes.
• Must have experience preparing intentional academic curriculum and or programming designed to achieve learning outcomes.
• Must have experience in planning educational and cultural trips.
• Must have efficient oral and written communication skills.
• Must have demonstrated computer skills, specifically in Microsoft Suite, Adobe Suite, and database entry.
• Must be able to manage multiple tasks and work in a fast-paced environment.
• Must possess excellent organizational skills and an ability to think independently and analytically.
• Must possess knowledge and experience in academic advising;
• Experience monitoring progress to accomplishment of objectives and learning outcomes.
• Experience with fiscal grant administration and implementation.

Preferred Qualifications

• Additional consideration will be given to applicants with:
• Master’s Degree in a related field.
• 1-2 years experience in a high school educational setting, counseling, or academic advising-related field.
• Experience assessing students’ academic needs.
• Experience with multi-week Summer Residential Programs for High School students.
• Experience with multi-week High School to College Transition Programs for recent high school graduates (Bridge Program).
• Bilingual English/Spanish written and verbal skills.
• Experience obstacles similar to those encountered by TRIO -like students or students from disadvantaged backgrounds.
• Knowledge and practice pertaining to social justice issues and working with students from non-traditional backgrounds.

Job Description

Responsible for providing professional supervision and support to a grant.

Job Duties

• Assisting with preparing materials and facilitating aggressive participant recruitment campaign in accordance with US Department of Education Guidelines.
• Evaluating participant applications to determine eligibility.
• Make recommendations and conduct participant intake interviews.
• Evaluate and complete academic and needs assessments on each program participant.
• Research, develop, and implement innovative co-curricular programming for students that fosters personal and academic growth.
• Assist in the development and implementation of Individual Education Plans (IEPs) for each program participant and assist in monitoring IEP progress throughout the calendar year.
• Assist in developing an academic tutoring schedule for students to adhere to on a weekly basis. Ensure students effectively utilize tutoring services provided and communicate needs from tutors as appropriate.
• Assist with assessing and reporting participant progress, personal growth, and academic performance.
• Oversee maintenance of participant files and program-specific documentation to ensure all appropriate services and contacts are entered into the student database; verify promotion, retention, and graduation of all current participants.
• Provide college admission and financial aid process information.
• Conduct frequent program evaluations with participants and parents.
• Propose, plan, and review expenses and budgets related to trips, activities, and events.
• Assist in planning, coordinating, and chaperoning participants on cultural/educational trips and college visit tours.
• Ensure that senior participants take appropriate steps toward high school graduation and college enrollment. Follow up on progress year-round and communicate progress to the director.
• Assist in planning the Summer Residential Program, including orientation, scheduling, supervising, and evaluation of summer staff.
• Monitor and collect data on graduate participants in accordance with grant tracking requirements.
• Develop and maintain professional outreach networks within target area communities and schools, serving as a liaison and point of contact as needed.
• Assist with the submission of the U.S. Department of Education Annual Performance Report.
• Participate in professional development opportunities to promote personal and professional growth.
• Assist in reconciling departmental accounts.
• Reconcile budgets and resolve discrepancies.
• Analyze complex financial data and reports and make recommendations based on analysis.
• Monitor and analyze budget expenses, purchase orders, p-card, NPOs, materials releases, etc.
• Hire, train, schedule, and supervise student worker staff.
• Train Administrative Support Staff.
• Confirm I-9 forms are fully completed and verify identity and eligibility documents for new employees.
• Coordinate activities of student workers.

Additional Information to Applicants

Job Open Date

03/20/2023

Job Close Date (posting closes at midnight)

04/06/2023

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/42035
Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. Letter of Recommendation #1
4. Letter of Recommendation #2
5. Letter of Recommendation #3

Optional Documents

1. DD 214/DD1300
2. Veteran's Preference

Supplemental Questions

Required fields are indicated with an asterisk (*).