Administrative Support Specialist (Rural Health Initiatives)

Position Details

Position Information

Requisition Number

S2536P

Home Org Name

Assoc Prov & VP for Outreach

Division Name

Assoc Prov & VP for Outreach

Position Title

Administrative Support Specialist (Rural Health Initiatives)

Job Class Code

DB15A-B

Appointment Status

Part-time

Part-time FTE

.75

Limited Term

Yes

Limited Term Length

Contingient on continued funding

Job Summary

Auburn University’s Office of the Vice President for University Outreach seeking a candidate to support Rural Health Initiatives – OnMed project in the Chambers County Community Health & Wellness Center ( CCCHWC ) . This position will serve as program and site manager located at the Chambers County Community Health & Wellness Center ( CCCHWC ) in Lafayette, Al. This individuals will be the first line of contact with the public and the facility. This position will require holiday and weekend availability.

To learn more about the Rural Health Initiatives, please visit: https://www.auburn.edu/outreach/ruralhealth/

This is a part-time limited-term position, continuation of employment is contingent upon funding availability.

Essential Functions

• Acts as a program and site manager in planning and coordinating logistics in the Chambers County Community Health & Wellness Center.
• Advises others on processes, procedures, and services; and resolves policy related or procedural problems.
• Reviews and verifies documentation for completeness and compliance with policies and procedures.
• Assists in the development and maintenance of data and databases. Ensuring accurate and accessible records.
• Assists with managing financial records related to a specific activity, project, or service. Provides financial tracking and reporting.
• Manages and assists with outreach programs with a variety of high-level administrative/professional program support held in the Chambers County Community Health & Wellness Center for targeted groups; assesses program needs, organizes program material; evaluates program success.
• Collects information for clientele to define needs or problem areas.
• Assists in the development of marketing plans and publicity materials for distribution to targeted audience.
• Assist with preparation and formation of proposals for additional funding sources at the local, state, and national levels.
• May conduct research for an activity, program, or service to contribute to articles and other communications.
• Provides professionalism through communications and interactions facilitated between administrators, faculty, staff, patients, and students concerning program/services.
• Demonstrates sensitivity to confidential matters.
• Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.
• Availability to work 30 hours a week – holidays and weekends are required.

Minimum Qualifications

Minimum Qualifications

Level I - High school diploma or equivalent plus 4 years experience in administrative support services

Substitutions allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

· Experience in customer service, administrative support, and healthcare.
· Knowledge of medical terminology.
· Crisis response and management skills.

Minimum Technology Skills

· Moderate to advanced technological aptitude and skills
· Microsoft Office Suite
· Virtual Technologies – Zoom, Microsoft Teams

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

· CPR certification
· Certification of Patient Accounts

Posting Detail Information

Salary Range

$16.20/hour - $24.33/hour

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

City position is located in:

Lafayette

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

03/20/2023

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/36363
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * Do you have a minimum of 4 years' experience in administrative support services OR a have earned a Bachelor's degree from an accredited institution?
   • Yes
   • No
4. * Please select the answer that best describes your current employment relationship with Auburn University:
   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee