Administrative Assistant*

Posting Details

Posting Detail Information

Posting Number
S02178

Position Title
Administrative Assistant*

Internal Position Title
Administrative Assistant*

Department
Educational Talent Srch Grants

Position Type
Staff

Job Family
Classified

Job Summary

The Administrative Assistant provides administrative and clerical duties for members of the department, including correspondence, phone support, scheduling, and other office work, requiring experience, skill, the use of discretion, and knowledge of College and departmental policies and procedures.

Required Qualification

1. High school diploma or equivalent
2. Minimum of three (3) years of recent office support or related experience
3. Proficiency in Word and Excel
4. Experience with database management
5. Strong attention to detail
5. Excellent organizational and communication skills

Desired Qualifications

1. Ability to work with confidential information
2. Bilingual in English and Spanish
3. Experience in internet navigation, spreadsheet design, and desktop publishing

Posting Date
03/20/2023

Closing Date
04/10/2023

Expected Start Date
04/24/2023

Special Instructions Summary

This is a grant funded position; continued employment is contingent upon external funding sources.

Pay Rate
$16.88/hr

Full-Time/Part-Time
Part-Time

Location
Grayslake

Total Hours per week
25.00

Work Schedule

Monday, 8:00 a.m. – 2:30 p.m.
Tuesday, 8:00 a.m.- 2:30 p.m.
Wednesday, 8:00 a.m. – 2:30 p.m.
Thursday, 8:00 a.m. – 1:30 p.m.

Software Testing Required
MS Word, Powerpoint, Excel

Interview Process Requirements
None

EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions

Dept Operations/Processes 75 %
- Updates and maintains database of records that includes, but is not limited to student information, instructor information, class information, and billing information.
- Coordinates and maintains calendar of events, appointments, meetings, catering activities, and/or travel arrangements for department staff.
- Organizes, updates, and maintains office files, manuals, records, bulletin boards, including student database of program participants, etc.
- Collects, compiles, and prepares data and information for various reports.
- Processes payment requests, purchase orders, requisitions and invoices
- Prepares and/or composes basic and various correspondence, memos, agenda items, reports, etc.
- Assists in the preparation and distribution of brochures, fliers, and other departmental materials that describe and advertise departmental programs, workshops, events, etc.
- Monitors budget and alerts Director of concerns.
- Sorts and distributes mail for the department.
- Maintains inventory of supplies and forms, reordering as necessary.

Customer Service 20%
- Answers, screens, and relays telephone calls and questions from faculty, staff, program participants and the public, resolving routine inquiries or referring questions and concerns as appropriate.

Other 5 %
- Performs other related duties as assigned.
Posting Specific Questions - supplemental questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have a minimum of three (3) years of recent office support or related experience?
   • Yes
   • No
3. * Do you have experience with database management?
   • Yes
   • No
4. * Do you have the ability to work with confidential information?
   • Yes
   • No
5. * Are you bilingual and proficient in Spanish and English?
   • Yes
   • No

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Unofficial Transcript 1