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Purchasing Specialist for Natural and Mathematical Sciences (30 hours/11 months)

California Baptist University
California, United States
Salary Not Specified
Posted Date
Mar 20, 2023

Posting Details

Position Information

Job Title
Purchasing Specialist for Natural and Mathematical Sciences (30 hours/11 months)

Posting Number

Pay Range

The compensation for this appointment will range from $16.50 to $21.50 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information


Works with the Laboratory Coordinator and Associate Dean to facilitate all financially related aspects of laboratory activities and field experiences. Procures goods and services such as laboratory equipment and supplies, makes travel and logistical arrangements, and monitors several budget cost centers for the Division of Natural and Mathematical Sciences ( NMS ) by performing the following duties.

Essential Duties and Responsibilities

Other duties may be assigned.
  1. Confers and maintains working relationships with vendors to obtain product or service information such as price, availability, and delivery schedule.
  2. Determines procurement methods such as direct purchase, quotes, cash, reimbursement, or credit card.
  3. Maintains procurement records such as items or services purchased, cost, and delivery.
  4. Generates requisitions for reimbursements, purchase orders, and invoices for payment.
  5. Selects products for purchase by analyzing the cost and quality of items in conjunction with faculty and laboratory staff.
  6. Assures the correct account coding is assigned to each purchase.
  7. Prepares bi-monthly reports to enable a financial analysis of all facets of laboratory operations.
  8. Reconciles laboratory-related department credit card(s) for monthly billing.
  9. Sorts documents; codes, logs, and reviews for accuracy; matches supporting invoices to procurement documents; and verifies invoices for payment.
  10. Prepares routine entries and posts financial transactions into computer database; reconciles entries and internal ledgers to financial reporting system reports.
  11. Researches processing problems, contacts departments and vendors to resolve problems and expedite payment, and responds to inquiries by telephone or in writing; refers complex problems for solutions.
  12. Assists in the preparation of financial statements such as billings, budgets, and cost reports.
  13. Assists in ordering, maintenance, and utilization of department equipment, supplies, and inventories.
  14. Assists in approving student worker timecards.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Skill in the use of personal computers and related software applications.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • A thorough knowledge of Business English and arithmetic, general office methods, procedures, and practices.
  • Ability to plan, develop, and coordinate multiple projects.
  • Ability to read and write at a level appropriate to the duties of the position.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Ability to gather data, compile information, and prepare reports.
  • Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
  • Strong organizational skills and detail-oriented.
  • Ability to maintain confidentiality.
  • Excellent telephone courtesy knowledge and experience.
  • Knowledge of standard budgeting and expenditure control procedures and documentation.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
  • Ability to create, compose, and edit written materials.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to resolve customer complaints and concerns.
  • Ability to investigate and analyze information and draw conclusions.
Education and/or Experience

Bachelor’s degree from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Date

Remove from Web

Open Until Filled

Special Instructions to Applicants

Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Resume
  2. Cover Letter
  3. Letter of Reference 1
  4. Letter of Reference 2
  5. Other Document
  6. Other Document 2

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