Faculty Support Specialist

Special Instructions to Applicants : All interested applicants must attach a cover letter and a resume in the Supporting Documents section of the application in a PDF format . Please note that the applicant tracking system does not convert attachments in Word format successfully.

Position Summary

The faculty support specialist provides support to faculty, students, and staff by implementing and administering day-to-day course support for Rice Business academic programs. This role serves as a liaison to ensure the efficient administration and delivery of Rice Business courses and related services to both faculty and students. Position responsibilities include a mix of traditional course/teaching support including but not limited to Canvas management, grade entry, room reservations, process course information and materials needs as well as an external-facing component that requires direct interaction with classroom guest speakers. The faculty support specialist is expected to work closely with faculty and staff to maintain a high-level understanding of program and course logistics, policies, and procedures.

Minimum Requirements

• Bachelor’s degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted

Essential Functions

• Implements, administers and evaluates day-to-day business and administrative activities of the function or program
• Manages course Canvas sites – duties include but are not limited to creating assignments, uploading files, creating announcements, entering grades, and posting syllabi.
• Provides input on the budget, budget planning and other financial matters
• Assists in managing faculty services auxiliary budget
• Organizes, manages and completes special projects
• Collects and analyzes data, creates reports, reviews and explains trends; formulates and evaluates alternative solutions and recommendations to achieve the goals of the program or function
• Analyzes and interprets policies; develops, revises and implements procedures
• Plans and implements outreach activities that may include communications, events, training, conferences, and fundraising
• Performs all other duties as assigned

Additional Functions

• Manages all course preparation, coordinating faculty to meet course deadlines set by the associate registrar and student program office
• Manages course breakout room logistics & scheduling conflicts
• Manages purchases for faculty and courses
• Generates routine communications and coordinates production and distribution of documents such as course handouts, syllabi, and recommendation letters
• Assists faculty with research, service, or other special projects as delegated by faculty services team lead
• Coordinates IT, AV, software, and simulation needs for courses

Skills Required

• Ability to prioritize work and multi-task
• Ability to take initiative and ownership of projects
• Excellent planning and organizational skills
• Excellent interpersonal, verbal and written communication skills

Preferences

• Experience working with the Canvas system
• Experience working with faculty or higher education course support
• Experience working with reimbursements processing, reconciling accounts, purchasing and budgets.
• Served as an expert resource to other staff and faculty.
• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and decision-making skills
• Demonstrated ability to develop and meet budget goals

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

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Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

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