Registrar Coordinator

Position Summary:

Do you have experience working in the registrar's office and are seeking an opportunity to advance your career and work with friendly, hard-working colleagues who care about the quality of their work and understand the importance of customer service? If this describes you, then our role as Registrar Coordinator may be the position you’ve been waiting for! We are a diverse community of students, staff and faculty at a Catholic, Marianist research University in search of a candidate to provide outstanding service to our students. This is a full time benefit eligible position that offers health, dental, and vision insurance, retirement, disability, tuition assistance, vacation/sick accrual and holiday pay.

The Registrar Coordinator supervises over the Administrative Secretary to the Registrar office, approving leave, assigning work, reviewing performance, and evaluating job duties of the Administrative Secretary. The Registrar Coordinator collaborates with the Registrar of the Law School in the management and daily operations of the Registrar's office. This position also serves as gatekeeper for the Associate Dean of Academic Affairs, prepares all official correspondence, researches and communicates diverse bar exam requirements, ensures compliance with FERPA and accreditation standards for online consumer information, aids in class scheduling and maintains calendar. Develops, organizes, and distributes reports from the University reporting data base for reporting to accrediting agencies. Takes responsibility for the scheduling of classrooms for instruction, events, and external activities, as well as maintains and operates the building locking system for all interior and exterior locks.

Minimum Qualifications:

Some college or equivalent work experience.
Registrar office experience.
High functioning knowledge of computers and Microsoft software.
Experience with operation of office equipment, i.e. computer, printer, scanner, copier, phone, voicemail, fax machine, etc.
High level of organization with the ability to prioritize daily and cyclical responsibilities and ability to multi task.
Effective written and verbal communication skills.
Ability to maintain confidentiality with student information.
Ability to make sound judgments.
Willingness and ability to learn new programs and processes, accept and adapt to change.
Ability to work with little supervision.
Ability to work with persons at all levels.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Knowledge of Datatel, Banner, ExamSoft, AppExtender and BDMS software, Cascade web design and Google Docs system.
Familiarity of FERPA compliance.
Experience with electronic file keeping.
Experience with correspondence. Some supervisory experience.
Demonstrated and successful experience working with people from diverse backgrounds
Knowledge of and sensitivity to a Catholic Marianist work environment.

Special Instructions to Applicants:

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

A federal court on December 7, 2021, issued a ruling that suspends the COVID-19 vaccine requirement that applies to federal contractors nationwide. With this development, the University will pause any enforcement action against employees who have not complied with the requirement to be fully vaccinated by Dec. 8, 2021 or to have requested an exemption to maintain their employment status.

The University will continue to monitor the state of the pandemic on campus and in the community as well as developments in federal and state requirements, and also will continue to regularly consult with public health officials and our medical panel. As has been the case throughout the pandemic, our protocols and requirements are subject to change depending on conditions on campus or in our community, and government requirements.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of race, color, national origin, religion, sex, sexual orientation or gender identity.