Benedictine University is an inclusive academic community, inspired
by the Catholic intellectual tradition and Benedictine values. We
seek employees who will contribute to the advancement of our
mission by helping students shape lives of meaning and purpose as
engaged citizens who care for the Earth, welcome people of diverse
faiths and cultures, and promote the common good.
Primary Duties and Responsibilities:
Job Title: Office Assistant
Department: Department of Psychology/Sociology/Criminology/CPSY and
Department of Political Science (Starting Fall 2022: Department of
Psychology and Department of Society, Justice, and Politics)
Reports to: Department Chair(s)
Status: Full time, benefit eligible
Location: Lisle Campus
Position Summary: Provide administrative support for the Department
Chairs and faculty members.
Essential Job Responsibilities:
1. General office responsibilities including but not limited to:
provide office support for the
Psychology/Sociology/Criminology/CPSY and Political Science
Department faculty and staff, ensure deadlines are met for placing
book orders, assist faculty in ordering desk copies, making copies
of syllabi for distribution, posting syllabi in College of Liberal
Arts S drive folder and online, updating and posting faculty office
hours; screen, route and respond to telephone communications; greet
and direct visitors and address their needs as appropriate;
distribute mail and supervise and prepare large mailings, provide
technical support to students, faculty and staff for software and
office machines. Gather, analyze and update data to maintain
departmental records and databases, as appropriate; establish and
maintain advising files and records for the
Psychology/Sociology/CPSY Department. Coordinate and oversee the
day-to-day management of supplies, equipment, and facilities for
the Psychology/Sociology/Criminology/CPSY and Political Science
Departments, to include maintenance, inventory management, and
software support. Perform general office duties: distribute
rosters, grade sheets, letters, and memos; maintain handbooks,
department calendar and operations manual; order office supplies;
initiate purchase orders, check requests, expense reports, travel
requests, bill payments, and textbook ordering. Organize and
facilitate meetings and events for
Psychology/Sociology/Criminology/ CPSY and Political Science. May
perform other duties as assigned.
2. Coordinates all aspects of the I.D.E.A. evaluation process,
including preparation of the evaluation packets, ensuring
evaluations are completed, submitting completed evaluations in a
timely fashion, preparing copies of all handwritten comments for
distribution to department chair and dean.
3. Coordinate admissions interviews and advising appointments for
Masters of Clinical Psychology students; notify graduate admissions
of a student's acceptance or denial; process requests for
background checks and maintain appropriate files and database for
Masters of Clinical Psychology graduate students; insure
confidentiality is maintained for all database and file
1. Interview, hire and coordinate the work of student workers as
2. Update and maintain department personnel files, notify and
supply proper documentation of new hires to Personnel Resources and
Minimum Job Requirements:
Education: Bachelor's degree preferred; high school or equivalent
with an excellent background in office/logistic management
Experience: 3-5 years office experience, preferably in an academic
Specific Skills: Ability to maintain high level of confidentiality.
Verbal and written communication skills, knowledge of business
office practices and procedures, interpersonal/human relations
skills, supervisory skills, planning and organizational skills,
attention to detail and ability to multi-task.
Specific Knowledge, Licenses, Certifications: Proficiency in
Microsoft Word, Excel, Access, Outlook and PeopleSoft. Knowledge of
function and maintenance of general office equipment.
Travel (If applicable): N/A
Physical Requirements: While performing the duties of this job, the
employee is regularly required to talk or hear. The employee
frequently is required to stand; walk; use hands to touch, handle
or feel; and reach with hands and arms.
This position requires the ability to occasionally lift office
products and supplies, up to 20 pounds.
Use of computer screen, phone and customer service.
May require bending, or sitting for long periods of time. Specific
vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception
and ability to adjust focus.
Supervisory Responsibility (if applicable): Supervise graduate
and/or undergraduate student workers.
Working Conditions: Typical interior/office work environment;
position also requires delivering and collecting materials to and
from offices across campus (in all weather conditions).
Attending meetings and events related to job responsibilities,
handling copying requests at the office suite printer/copier,
lifting packages and mail.
Benedictine University does not discriminate in its admissions or
educational policies, programs or activities; scholarship and loan
programs; athletic and other University administered programs or
employment practices on the basis of race, creed, color, national
origin, sex, sexual orientation, age, disability, military or
veteran status, marital status, citizenship, or any other
characteristic protected by applicable law. The laws applicable to
Benedictine University include constitutional and statutory
protections of the University's rights as a religiously sponsored
institution. This policy of equal employment opportunity applies to
all employment and personnel practices including, but not limited
to, recruiting, hiring, promotion, training and compensation.
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification
document form upon hire. Per Gov. Pritzker’s Executive Order proof
of vaccination or weekly COVID-19 testing is required.
Benedictine University is an Equal Opportunity Employer.