Events Coordinator, SAAP Marketing, Communications and Outreach

Posting Details

Position Information

Fiscal Year
2022-2023

Position Title
Events Coordinator, SAAP Marketing, Communications and Outreach

Classification Title
Staff Assistant

Department
SAAP Marketing, Communications and Outreach

Posting Number
P230109

Posting Link https://www.ubjobs.buffalo.edu/postings/41477

Employer
State

Position Type

Professional Appointment Term
Term

Salary Grade
SL2

Posting Detail Information

Position Summary

The School of Architecture and Planning is seeking an Events Coordinator to direct and execute a wide range of events and programs in support of an inclusive and enriching student experience and new engagement opportunities with public and professional audiences.

The scope of the position spans Commencement, our public lecture series, an annual open house and School-wide exhibition, support of professional advisory boards, and facilitation of alumni and donor programming. Areas of oversight include event planning, project management and event logistics, outreach and promotion, event budgeting, and on-site event management.

Reporting to the Director of Communications, the Events Coordinator will routinely interact with all levels of the School’s administration and academic support staff, as well as faculty students, alumni and UB campus offices in Alumni Engagement and Advancement. The Events Coordinator will also work with both on-campus and off-campus service providers such as caterers, equipment suppliers, event sponsors and partnering organizations, photographers, and other vendors and partners as needed.

Key responsibilities include:

• Working collaboratively with individuals hosting events to ensure all functional needs and event goals are considered and resources are identified.
• Developing and managing event workplans, timelines, and budgets that support event goals and objectives.
• Providing logistical support for events, including booking venues, coordinating IT and AV needs, ordering food and beverage, supporting speaker and guest itineraries and accommodations, coordinating event space, facilitating event marketing needs, and managing on-site staffing and support.
• Developing outreach and engagement strategies that build participation among key stakeholders, including professional partners, industry and community leaders, interested publics, alumni, friends, and donors.
• Developing templates and systematic approaches that support efficiency and consistency for event management across the School.
• Conducting post-event procedures including reporting and participant outreach.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Bachelor’s degree

Preferred Qualifications

• Project management experience
• Communications and marketing experience, including familiarity with social media, graphic design, and public relations
• Proficiency with event management software, Microsoft Office and Adobe Creative Suite

Physical Demands

Salary Range
Competitive

Type
Full-Time

Campus
South Campus

Posting Alerts

Special Instructions Summary

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Is a background check required for this posting?
No

Background Check Notification

Contact Information

Contact's Name
Ashley Claypool

Contact's Title
Director of Personnel and Finance

Contact's Email
arbuchol@buffalo.edu

Contact's Phone
716-829-5595

Posting Dates

Posted
03/20/2023

Deadline for Internal Applicants
04/03/2023

Deadline for External Applicants
Internal Only

Date to be filled
05/01/2023

References

Number of References Required
3

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.