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Undergraduate/Graduate Program Coordinator (multiple positions)

University of Oregon
Oregon, United States
Salary Not specified
Posted Date
Mar 20, 2023

View more

Position Type
Executive, Other Executive
Employment Level
Employment Type
Full Time

Undergraduate/Graduate Program Coordinator (multiple positions)

Job no: 530717

Work type: Classified Staff

Location: Eugene, OR

Categories: Academic Advising/Support, Administrative/Professional, Administrative/Office Support, Operations/Infrastructure, Student Life/Services, Planning/Project Management

Department: College of Arts & Sciences
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 - $26.00 per hour
FTE: 1.0

Six or more positions available

Review of Applications Begins

To ensure consideration, apply by November 30, 2022; review will continue as needs arise until available positions are filled.

Special Instructions to Applicants

Along with your online application, please upload a current resume. Please note, as part of the application, you will be asked to provide names and contact information for three professional references. We will not contact references unless you are a finalist for the position, and we will notify you first.

Department Summary

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.

CAS is organized into multiple Academic Service Units (ASUs), each housing staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.

What you will do in this position

Positions filled from this posting will provide support for either undergraduate programs or graduate programs within their assigned ASU, and in some cases, may provide support for both undergraduate and graduate programs.

Whether serving undergraduate programs, graduate programs, or both, these program coordinator roles support students within the assigned Academic Support Unit (ASU), and assist our Academic Programs Managers with administrative tasks and special projects, developing in-depth knowledge and expertise to consistently coordinate and administer program operations and special projects in assigned areas.

These positions are a primary, day-to-day point of contact for students, responsible for independently communicating with individuals and groups at all levels of the university to research and interpret information. These positions oversee and coordinate the administration of undergraduate/graduate programs within the assigned ASU, providing guidance to students and faculty related to curriculum, application requirements, academic planning and scheduling, and special programs.

Examples of special projects could include development/refinement of advising procedures, designing and publishing printed and online materials for recruitment purposes, and course schedule development. Special projects typically require independent research, analysis, review, and interpretation. Undergraduate/Graduate Program Coordinators may initiate and/or propose such projects and studies, or be assigned projects from Department Heads, Directors, or an Academic Programs Manager; coordinators will be supported to take responsibility for projects from set-up through completion and have near-exclusive control of many projects.

These positions will report directly to the Academic Program Manager assigned to their area, as part of the Academic team within the ASU. Decisions likely to be made in this position include implementing departmental priorities, developing procedures, appropriately interpreting and applying established policies and procedures, and recommending appropriate actions regarding confidential issues such as curricular exceptions, petitions, transfer course articulation, and graduation.

What you need to qualify (minimum requirements):

  • Three years of office experience which included two years at full performance level and experience generating documents; and
  • Lead work responsibility or coordination of office procedures.

    For success in this position, you will have (professional competencies):

  • Ability to work effectively both independently and as a member of a team.
  • Ability to manage multiple priorities, solve problems, and stay organized, with keen attention to detail.
  • Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.
  • Ability to understand and follow guidelines, policies, and procedures.
  • Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
  • Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
  • Ability to work effectively under the pressure of deadlines and competing demands.
  • Adaptability in an environment of change.

    It is preferred, but not required, to have (preferred qualifications):

  • Experience working in higher education.
  • Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see:

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at

    To apply, visit


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