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Sustainability, Energy and Utilities Coordinator -- Administrative Analyst/Specialist - Exempt II

Salary and Benefits

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,693.00 /month to $6,591.00 /month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under the direct supervision of the Energy & Utilities Manager, this position is responsible for assisting and coordinating the implementation of the Hayward and Concord campuses energy and utilities, and sustainability programs, projects and initiatives. Responsibilities include gathering, analyzing, verifying, and reporting energy and utilities billing cost and consumption data. The Sustainability, Energy and Utilities Coordinator provides direct support to the Energy and Utilities Manager and the Director of Sustainability, Energy and Utilities by coordinating and performing assigned duties and tasks to manage and control utilities consumption and cost through the implementation of projects, programs, and initiatives to improve efficiency and to meet CSU and campus energy and sustainability policies and goals.

The incumbent performs the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis. Work requires applying a fundamental knowledge base in energy and sustainability to develop recommendations. The incumbent may serve as primary implementer, project lead, project support or administrative coordination roles to support the Office of Sustainability, Energy and Utilities.


Energy and Utilities Project Support
  • Work with the Energy and Utilities Manager, campus departments, and the Chancellor’s Office, as directed, to assist with development, execution, monitoring, and reporting of various campus energy, water and waste conservation measures and projects.
  • Assist with the research, development, and application of energy and utilities conservation and efficiency industry best practices for adoption and integration into campus projects.
  • Assist with the development, application, and coordination of energy and utilities projects including the development and application of project tracking metrics to monitor and report the effectiveness of energy and utility projects.
  • Lead research and applications for grants, rebates, and utility incentives and other funding options for energy and utilities related projects.
Energy and Utilities Analysis and Reporting
  • Gather monthly utility meter readings (energy, gas, water. and solid waste) and align with billing data/invoices for both Hayward and Concord campuses. This duty may require walking campus buildings and grounds to gather needed meter data.
  • Prepare and analyze various utility consumption reports, both detailed (individual buildings and or commodities) and broad
  • Prepare cost and commodity use reports, including both state (general operating fund) and non-state (auxiliaries, reimbursements, etc.) entities purchase of energy, gas, waste, and water utilities.
  • Assist with timely preparation and submission of CSU required Monthly Energy Report (MER), monthly utility billing for campus auxiliaries and other third-party utility users associated annual projections and costs reporting and analysis of all utilities.
  • Perform the necessary duties to acquire all necessary data from campus utility meters and billing data from utility invoices needed for monthly data entry into the campus Energy Management Information System and the Monthly Energy Report.
  • Perform the necessary duties to acquire needed energy, utility, and other pertinent data from the Building Management System( BMS) ALC, Alerton and Johnson Controls.
  • Update and keep current all files uploaded on the EnergyStar Portfolio Manager site.
Coordination and administrative support of Sustainability, Energy and Utilities
  • Coordinate meetings with parties of interest, groups and/or suppliers related to energy, gas, water, solid waste, example: Chancellor’s Office, City utilities, other CSU campuses, Campus Sustainability Committees, task forces, PG&E, etc.)
  • Serve as representative at the direction of the Director of Sustainability, Energy and Utilities at meetings, conferences, etc. related to sustainability, energy and utilities as directed by the Energy and Utilities Manager.
  • Coordinate and assist with developing, implementing, reporting, and monitoring of campus energy sustainability programs and initiatives.
  • Coordinate and provide support for campus sustainability events associated with the promotion and engagement activities for the campus community.
  • Assist with the coordination and submission of required energy, utility, and sustainability data and reports to the CSU Chancellor’s Office, Energy Star Portfolio Manager, AASHE for STARS reporting and Second Nature for the Climate Commitment.
  • Coordinates office communications regarding projects, programs, and initiatives to the campus community including but not limited to updating the campus sustainability website.
Waste Management and Recycling
  • Coordinate the administration of campus waste and recycling programs in association with Grounds and Custodial requirements and constraints.
  • Coordinate the development of campus waste and recycling programs in response to applicable policies, rules and/or regulations.
  • Ensure that the University remains compliant with state, county and/or city changes in regulations and requirements
  • Assist with research, development, evaluation, and the implementation of campus wide Zero Waste initiatives.
Coordination of Student Assistants and campus events
  • Lead and provide direction and oversight for student assistants working on energy and sustainability projects.
  • Coordinate and promote energy and sustainability events such as Earth Day, Climate Awareness, Water Conservation, etc.
  • Coordinate campus move-in and move-out activities in association with Pioneer Heights Student housing
Required Qualifications
  • General knowledge and skills in the field of Sustainability, Energy and Utilities with a foundational knowledge of public administration principles, practices, and methods.
  • Thorough knowledge of and ability to apply extensive expertise to complex sustainability, energy and utility programs, including pertinent laws and regulations.
  • Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
  • Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
  • Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
  • Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
  • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
  • Valid California driver’s license or ability to obtain by date of hire.
  • Employee must be able to work in varying climatic conditions which include inclement weather.
  • Some work on weekends and holidays may be required, and the workweek will be adjusted accordingly.
  • May be required to work alone if working conditions dictate.
  • Position may be needed during campus emergencies such as power outages, minor and major natural disasters, pandemics, etc.
  • Knowledge of building energy, water, solid waste, and carbon emissions, conservation tracking and sustainability reporting practices.
  • Knowledge of and ability to keep abreast of energy, water, recycling and emission reduction incentive opportunities.
  • Working knowledge of current federal, state and local and city legislations and policies that could affect Cal State University East Bay utilities operations.
  • Demonstrated skills and ability to perform complex analysis, interpret information and present results from research and evaluation of programs and projects in sustainability, energy and utilities.
  • Skills in recognizing and adopting industry best practices and their applications to management, measurement and control of energy, water, waste and utilities consumption and conservation.
  • Demonstrated skills in practicing effective project coordination and performance tracking for sustainability, energy and utility projects and programs.
  • Advanced skills in use of technology and software including but not limited to spreadsheets, databases, and specialized software to analyze utility usage and performance.
  • Excellent communication skills including demonstrated ability to effectively read, listen, interpret, organize, and present information and ideas in written, oral or presentation form.
  • Strong analytical skills in evaluating utility consumption and building performance data and the application of these skills to produce accurate projections using business mathematics and advanced statistical techniques.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group, in a diverse and multicultural setting.
  • Ability to take initiative and independently plan, organize, coordinate, make decisions, exercise sound judgement, and perform work under various situations where numerous and diverse demands are involved.
  • Ability to understand and comply with the current CSUEU bargaining agreement.
  • Willingness to take on new projects/methods to support organizational goals.
  • Ability to be flexible in response to changing circumstances, work with trust and respect, and ability to address workplace conflict constructively.
  • Excellent customer service skills.
Minimum Qualifications

Bachelor's degree in Environmental Science or Engineering and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Skills and Knowledge
  • Applicable professional certification or accreditation i.e. LEED AP, WELL AP
Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at:


Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to .

Advertised: November 09, 2021 (9:00 AM) Pacific Standard Time
Applications close:

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