Administrative Assistant Student Affairs

Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.


Location: US-CO-Englewood
Category: Student Affairs Staff
Type: Full-Time

Location, Job Title, Benefits

Rocky Vista University in Englewood, CO has an opening for a

Administrative Assistant Student Affairs (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements.

SALARY:

$16.44-$20.53 + per hour, the posted salary range represents the minimum to the midpoint within RVU's compensation plan. RVU's full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. A hybrid work model with remote flexibility is also available for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

Provide administrative assistance for the Student Affairs team.

Essential Job Functions

• Schedule appointments for student affair staff, including Associate Dean, Mental Health Director, Director of Student Life, Educational Learning Specialist, and Career and Professional Development Counselors.
• Act as front counter receptionist, including responding to student queries, answering and routing phones, and monitoring student affairs e-mail address.
• Process routine paperwork for Student Affairs staff, including event forms, purchasing requisitions, reimbursement requests, travel authorizations, etc.
• Assist the Associate Dean in tracking budget expenses and reconciling with overall budget.
• Assist the Educational Learning Specialists with tutoring tracking, budgeting, and payroll.
• Assist all team members in the completion of projects, tasks, events, etc.
• Schedule meetings and events for the Office of Student Affairs.
• Act as Recording Secretary at meetings scheduled by the Office of Student Affairs
• Provide administrative assistance with ordering supplies and other administrative duties such as regularly update Student Affairs bullet board and T.V. monitor.
• Assist the Director of Student Life with special events.
• Other duties as assigned by supervisor or his/her designee.

Marginal Job Functions

• Provide cross-coverage for administrative tasks for the Office of Student Affairs.

Required Knowledge, Skills, and Abilities

• Outstanding organizational and communication skills
• Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.
• Demonstrate intermediate skill level or higher data entry knowledge and computer skills including Windows, Microsoft 365, Microsoft Word, Teams, Excel, PowerPoint, and Outlook.
• Proficiency in such web-based programs as Google Sheets, Docs, Presentations.
• Type 60 wpm.
• Ability to work with high level of confidential material with an attention to detail.
• Ability to multi-task and problem solve innovatively.
• Ability to work effectively in a team-based environment.
• Demonstrate effective time management skills and ability to meet deadlines.

Minimum Qualifications

1. High school diploma or equivalent.
2. At least two years of previous clerical/office experience

Preferred Qualifications

• Bachelor's Degree
• Professional background in academic environment
• Experience in organizing or supporting student affairs

Final applicant will be required to pass background check and drug screening.

Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.

Rocky Vista University, on the recommendation of the COVID-19 Response Team (CRT), implemented a mandatory vaccination policy for all employees and students effective July 1, 2021. Appropriate exemptions may be considered, and individual state laws may apply.

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.

• Ability to orally communicate effectively with others;

• Ability to communicate effectively in writing, using the English language;

• Ability to work cooperatively with colleagues and supervisory staffs at all levels;

• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties;

• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;

• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

careers@rvu.edu

PI208460008