Project Manager
- Employer
- University of Pennsylvania
- Location
- Pennsylvania, United States
- Salary
- Salary Not specified
- Date posted
- Mar 17, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Facilities Management & Physical Plant
- Employment Level
- Administrative
- Employment Type
- Full Time
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Project Manager
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination or a University authorized exemption is a requirement for all positions at the University of Pennsylvania. For more information about Penn's vaccine requirements, visit the Penn COVID-19 Response website for the latest information.
Posted Job Title
Project Manager
Job Profile Title
Manager, Project-Facilities and Real Estate Services
Job Description Summary
The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.
The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/
Job Description
Project Manager:
***The Design & Construction Department of the Division of Facilities and Real Estate Services has vacancies for Non-Term Project Managers, and 3-YR Term Project Managers.***
Reporting to a Director of Design and Construction for Facilities and Real Estate Services (FRES), the Project Manager (PM) is responsible for the management of design, engineering, legal, construction, and other professionals engaged in the planning, design, and construction of capital projects for the University. Project Management responsibilities begin with project inception and continue through final closeout and include working with the Office of the University Architect, Operations and Maintenance Department, and various School/Center representatives throughout the process. Project Management responsibilities include development and rigorous maintenance of project budgets, schedules, financial records, contract documents, and reports; coordinating project meetings; issuing monthly financial status reports; ensuring that proper permits and zoning ordinances are obtained; and coordinating utility shutdowns. The PM is also responsible for the verification of work performed and the recommendation for approval and payment of invoices, change orders, and construction payment applications. Project Management includes developing a collaborative team environment between the Schools/Centers, contractors, designers, and FRES Divisions.
Responsibilities/Duties:
- Coordinates the planning, design, and construction of
assigned projects with other University entities, including
representatives of the Office of University Architect,
Sustainability Staff, Operations & Maintenance, Department of
Public Safety, Environmental Health and Radiation Safety, and
various University Schools and Centers. Reviews of the designs and
construction (design drawings, shop drawings, etc.) are to be
completed both in these coordinated teams and directly to ensure
compliance with code and University design standards, along with
standardizing materials and equipment to the maximum extent
practical.
- Manage assigned capital projects to assure successful
execution within established budgets and schedules. Develops and
maintains project schedules for assigned projects using e-Builder
system.
- Monitors construction quality to assure that the intent of
construction documents is carried out and attractive, durable, and
functional work is achieved. Takes corrective action through
project team when necessary. Ensure contractors submit site
specific safety plans and that the contractors implement proper
procedures to confirm that they maintain a safe work
site.
- Manages and initiates financial transactions for all
assigned projects using e-Builder system. Assures timely payments
to all vendors. Control project costs and confirm compliance with
University procurement requirements through detailed review of
proposals, contracts, invoices, change orders, etc.
- Works with Design & Construction Director to develop
capital approval submissions for presentation to CAG, Capital
Council, and Trustees.
- Assists department management in improving / developing
departmental guidelines and procedures for implementation of the
Capital Plans.
- Mentor and assist less experienced project management
staff.
- Perform additional duties as assigned.
Required Qualifications:
- BA/BS and at least 5 years of progressively responsible
experience managing large and diverse project teams that includes
supervision of commercial/institutional building renovations and/or
new construction projects, and capital budget preparation and
administration, or equivalent, are required. MA/MS in a technical
field or discipline related to building design/construction
management, such as Architecture, Construction Management,
Engineering, or Interior Design is preferred.
- Must be well-versed in the design process, construction
methodologies and procedures, and project management principles and
have the ability to read and interpret design and construction
contracts and contract documents, including drawings,
specifications, payment applications, etc.
- Experience managing project budgets, schedules, and quality
of work is essential.
- Must have strong initiative with the ability to manage
multiple simultaneous projects, prioritize work tasks, and work
either independently or as part of a team consisting of a wide
variety of individuals.
- Excellent communication, writing, organizational, and
interpersonal skills are required.
- Must be skilled in Microsoft Office
- Must have a working knowledge of project management
software
Preferred Qualifications, But Not Required:
- Professional license in a field related to building
design/construction management (PE, AIA, etc.)
- Master's degree in Architecture, Engineering, Construction
Management, or Business
- Additional years of relevant experience beyond the
requirements listed above
- Experience working in a campus environment similar to the
University of Pennsylvania
- Experience working as an owner's
representative
- Experience managing laboratory design or construction
projects
- Experience preparing Requests for Proposals and managing the
procurement process for design and construction
services
- Experience preparing documents and/or presenting projects to
senior leadership for design and/or financial
approval
- Experience evaluating additional design service requests and
construction change order proposals to confirm that proper backup
documentation is provided and the associated costs are fair and
reasonable.
- Experience reviewing construction safety and logistics plans
and a general knowledge of construction site safety
procedures
- Experience managing projects using the e-Builder project
management system
***The Project Manager-3 YR Term position(s) is one-time funding related to a specific project, so the new staffing will be on a three-year term basis with the potential for extension as the workload requires.***
***For consideration, interested candidates should submit a resume and a cover letter expressing your interest in this position, is preferred.***
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Facilities and Real Estate Services
Pay Range
$61,046.00 - $95,972.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
- Health, Life, and Flexible Spending Accounts: Penn
offers comprehensive medical, prescription, behavioral health,
dental, vision, and life insurance benefits to protect you and your
family's health and welfare. You can also use flexible spending
accounts to pay for eligible health care and dependent care
expenses with pre-tax dollars.
- Tuition: Take advantage of Penn's exceptional tuition
benefits. You, your spouse, and your dependent children can get
tuition assistance here at Penn. Your dependent children are also
eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to
help you save for your future. Penn's Basic, Matching, and
Supplemental retirement plans allow you to save for retirement on a
pre-tax or Roth basis. Choose from a wide variety of investment
options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a
substantial amount of time away from work during the course of the
year. This allows you to relax, take vacations, attend to personal
affairs, recover from illness or injury, spend time with
family—whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth
Financial, Penn offers faculty and staff (and your eligible family
members) long-term care insurance to help you cover some of the
costs of long-term care services received at home, in the community
or in a nursing facility. If you apply when you're newly hired, you
won't have to provide proof of good health or be subject to
underwriting requirements. Eligible family members must always
provide proof of good health and are subject to
underwriting.
- Wellness and Work-life Resources: Penn is committed to
supporting our faculty and staff as they balance the competing
demands of work and personal life. That's why we offer a wide
variety of programs and resources to help you care for your health,
your family, and your work-life balance.
- Professional and Personal Development: Penn provides an
array of resources to help you advance yourself personally and
professionally.
- University Resources: As a member of the Penn community,
you have access to a wide range of University resources as well as
cultural and recreational activities. Take advantage of the
University's libraries and athletic facilities, or visit our
arboretum and art galleries. There's always something going on at
Penn, whether it's a new exhibit at the Penn Museum, the latest
music or theater presentation at the Annenberg Center, or the Penn
Relays at Franklin Field to name just a few examples. As a member
of the Penn community, you're right in the middle of the
excitement—and you and your family can enjoy many of these
activities for free.
- Discounts and Special Services: From arts and
entertainment to transportation and mortgages, you'll find great
deals for University faculty and staff. Not only do Penn arts and
cultural centers and museums offer free and discounted admission
and memberships to faculty and staff. You can also enjoy
substantial savings on other goods and services such as new cars
from Ford and General Motors, cellular phone service plans, movie
tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer
creative approaches for completing work while promoting balance
between work and personal commitments. These approaches involve use
of non-traditional work hours, locations, and/or job
structures.
- Penn Home Ownership Services: Penn offers a forgivable
loan for eligible employees interested in buying a home or
currently residing in West Philadelphia, which can be used for
closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible
employees on qualified expenses in connection with the legal
adoption of an eligible child, such as travel or court fees, for up
to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Left-Bank-Facilites--Real-Estate-Services/Project-Manager_JR00068872
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