Executive Assistant to the President
- Employer
- Bowie State University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 16, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Chief Business Officers & Vice Presidents, Executive, Chancellors & Presidents, Other Executive
- Employment Level
- Administrative
- Employment Type
- Full Time
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Posting Details
Job Posting Information
Job Posting Number
S476
Position Title
Executive Assistant to the President
Class Title
Staff
Regular or Contingent II
Regular (PIN)
Desired Start Date
FLSA
Exempt
Salary Range
$75,000 - $85,000
Open Date
03/16/2023
Close Date
Open Until Filled
Yes
Duties and Responsibilities
As an integral part of the President’s team, the Executive Assistant supports the President in executing key priorities and projects and manages the day-to-day operations of the Office of the President.
• Act as an intermediary between the President and various internal and external constituencies and stakeholders (faculty, staff, students, etc.), and as a liaison to the President’s Cabinet.
• Serve as a back-up to and work closely with the President’s Scheduler to support high volume schedule, ensuring that all necessary logistical and travel arrangements are completed and all necessary briefing materials are provided in a timely manner.
• Prepare agendas, reports, PowerPoint presentations, and other documents.
• Attend meetings and prepare and maintain meeting notes.
• Perform and track follow-up tasks from meetings and engagements as required.
• Support decision-making by providing accurate, relevant and timely information.
• Track strategic goals and handle special projects.
• Manage the day-to-day operations of the office with maximum efficiency and outstanding customer service.
• Coordinate workflow, prioritize and screen matters requiring the President’s attention.
• Ensure timely approval of time records.
• Supervise student workers.
• Review and track budget, purchasing, expense reconciliation, and other operational tasks.
• Draft and edit correspondence.
• Maintain files and records.
• Handle confidential and sensitive matters with the utmost discretion.
• Perform other related duties as assigned.
Minimum Qualifications
Education
A High School Diploma. Bachelor’s degree preferred.
Experience
A minimum eight (8) years’ experience including experience providing administrative support to a CEO or senior executive at a comparable organization required. Supervisory experience and office management experience preferred. Experience working in a higher education setting.
Knowledge Skills and Abilities
• Superior organizational skills and ability to set priorities and respond quickly as priorities change.
• Keen attention to detail.
• Ability to thrive in a fast-paced environment.
• Strong interpersonal skills with an ability to build good relationships with peers and to interact with senior administrators and diverse campus constituencies.
• Excellent verbal and written communication skills and ability to collect and synthesize information and provide summary reports.
• Ability to anticipate needs and act as a problem-solver.
• Good judgment, appropriate discretion and tact in handling sensitive matters and in interacting with students, staff, public officials and other constituencies.
• High level of personal integrity.
• Demonstrated commitment to excellence and ability to project a professional, polished image in representing the Office of the President.
• High proficiency in Microsoft Office, including Word, Excel and PowerPoint, and various virtual meeting platforms.
Conditions of Employment
Please be advised, COVID -19 vaccinations are strongly encouraged but not required for eligible faculty and staff employed by Bowie State University. This protocol may be subject to change.
Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2013 Word, Excel, and PowerPoint.
Other
Non-Union Position.
BSU offers a generous benefits package, which includes 22 vacation days, 13 holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
For best consideration please apply by April 16, 2023.
Posting Detail Information
Special Instructions to Applicant
Quick Link for Internal Postings
https://bowiestate.peopleadmin.com/postings/2777
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a minimum eight (8) years’ experience including
experience providing administrative support to a senior executive
at a comparable organization?
- Yes
- No
- Do you possess supervisory experience and office management
experience?
- Yes
- No
- * Do you have a high school Diploma?
- Yes
- No
Required Documents
- Resume
- Cover Letter/Letter of Application
- Letter of Reference 1
- Letter of Reference 2
- Letter of Reference 3
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