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Executive Assistant to the President

Employer
Bowie State University
Location
Maryland, United States
Salary
Salary Not Specified
Date posted
Mar 16, 2023


Posting Details

Job Posting Information

Job Posting Number

S476

Position Title

Executive Assistant to the President

Class Title

Staff

Regular or Contingent II

Regular (PIN)

Desired Start Date

FLSA

Exempt

Salary Range

$75,000 - $85,000

Open Date

03/16/2023

Close Date

Open Until Filled

Yes

Duties and Responsibilities

As an integral part of the President’s team, the Executive Assistant supports the President in executing key priorities and projects and manages the day-to-day operations of the Office of the President.

• Act as an intermediary between the President and various internal and external constituencies and stakeholders (faculty, staff, students, etc.), and as a liaison to the President’s Cabinet.
• Serve as a back-up to and work closely with the President’s Scheduler to support high volume schedule, ensuring that all necessary logistical and travel arrangements are completed and all necessary briefing materials are provided in a timely manner.
• Prepare agendas, reports, PowerPoint presentations, and other documents.
• Attend meetings and prepare and maintain meeting notes.
• Perform and track follow-up tasks from meetings and engagements as required.
• Support decision-making by providing accurate, relevant and timely information.
• Track strategic goals and handle special projects.
• Manage the day-to-day operations of the office with maximum efficiency and outstanding customer service.
• Coordinate workflow, prioritize and screen matters requiring the President’s attention.
• Ensure timely approval of time records.
• Supervise student workers.
• Review and track budget, purchasing, expense reconciliation, and other operational tasks.
• Draft and edit correspondence.
• Maintain files and records.
• Handle confidential and sensitive matters with the utmost discretion.
• Perform other related duties as assigned.

Minimum Qualifications

Education

A High School Diploma. Bachelor’s degree preferred.

Experience

A minimum eight (8) years’ experience including experience providing administrative support to a CEO or senior executive at a comparable organization required. Supervisory experience and office management experience preferred. Experience working in a higher education setting.

Knowledge Skills and Abilities

• Superior organizational skills and ability to set priorities and respond quickly as priorities change.
• Keen attention to detail.
• Ability to thrive in a fast-paced environment.
• Strong interpersonal skills with an ability to build good relationships with peers and to interact with senior administrators and diverse campus constituencies.
• Excellent verbal and written communication skills and ability to collect and synthesize information and provide summary reports.
• Ability to anticipate needs and act as a problem-solver.
• Good judgment, appropriate discretion and tact in handling sensitive matters and in interacting with students, staff, public officials and other constituencies.
• High level of personal integrity.
• Demonstrated commitment to excellence and ability to project a professional, polished image in representing the Office of the President.
• High proficiency in Microsoft Office, including Word, Excel and PowerPoint, and various virtual meeting platforms.

Conditions of Employment

Please be advised, COVID -19 vaccinations are strongly encouraged but not required for eligible faculty and staff employed by Bowie State University. This protocol may be subject to change.

Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2013 Word, Excel, and PowerPoint.

Other

Non-Union Position.

BSU offers a generous benefits package, which includes 22 vacation days, 13 holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

For best consideration please apply by April 16, 2023.

Posting Detail Information

Special Instructions to Applicant

Quick Link for Internal Postings

https://bowiestate.peopleadmin.com/postings/2777
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a minimum eight (8) years’ experience including experience providing administrative support to a senior executive at a comparable organization?
    • Yes
    • No
  2. Do you possess supervisory experience and office management experience?
    • Yes
    • No
  3. * Do you have a high school Diploma?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Letter of Reference 1
  2. Letter of Reference 2
  3. Letter of Reference 3


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