Academic Specialist
- Employer
- Northern Kentucky University
- Location
- Kentucky, United States
- Salary
- Salary Not Specified
- Date posted
- Dec 19, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Deans, Student Affairs, Academic Advising & Academic Support Services, Student Activities & Services
- Employment Type
- Full Time
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Posting Details
To create a Posting, first complete the information on this screen, then click the “Next” button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the “Posting Summary Page” by clicking on the “Next” button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Working Title
Academic Specialist
Department
College of Informatics
Compensation Title
Academic Specialist
Position Number
30000049
Position Status
Regular
Work Schedule
M-F 8:15am-4:30pm
Hours per Week
37.5
Months per Year
12
Commitment to Inclusive Excellence
Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.
We are an Equal Opportunity/Equal Access/Affirmative Action institution.
Purpose of Position
To provide administrative support for the College of Informatics ( COI ) academic schools and the Informatics Student Success and Advising Center ( ISSAC ).
Primary Responsibilities
To Provide administrative support for the College of Informatics ( COI ) academic schools and the Informatics Student Success and Advising Center ( ISSAC ).
Regular duties:
-First contact, along with student workers, for students and other visitors to the suite needing assistance for various requests and/or resolutions of problems
-Responsible for all phone inquiries being answered, along with student worker support, through departments’ general phone numbers
-Reconcile school and ISSAC procurement cards
-Assist with purchase requisitions and ordering supplies and equipment for schools and ISSAC
-Handles lost and found for Griffin Hall along with support from student workers
-Assist with copying, printing and organizing course materials for all faculty and ISSAC staff
-Distribute mail, along with support from student workers, to faculty and staff mailboxes in ISSAC and school suite
-Responsible for posting notifications for class cancellations
Periodic duties recurring at fixed intervals:
-Joint responsibility with Academic Budget Officer for recording school suite and ISSAC inventory
-Responsible for processing textbook orders and ordering desk copies for faculty in both schools
-Responsible for uploading faculty syllabi
-Reviewing requests for entering permits for course registrations in both schools
-Available to assist with reserving rooms for faculty, ISSAC, and student organization requests
-With assistance of student workers, forward forms to dean’s office for approval
-Work with school and ISSAC directors on coordination and hosting of special events sponsored by the schools, ISSAC, student organizations or professional organizations as assigned by directors.
-Coordinate academic year recruiting events for the college in conjunction with Admissions and the ISSAC
-Works with Assistant Dean of Undergraduate Students and ISSAC coordinating summer orientation and other recruitment events for the college in conjunction with New Student Orientation, advising, and Parent Programs
-Generate student evaluations and other materials for school directors to prepare for annual performance review -meetings with faculty and staff
-Recording and preparation of minutes from school/program meetings as necessary
-Cross-training with other COI academic staff positions to act as a back-up when necessary.
Qualifications
Associate’s degree plus two years of related experience required. Must have excellent oral and written communication skills, problem-solving skills, trustworthiness, self-starter, and be able to multi-task. Must be able to work with a diverse population. Knowledge of SAP a plus.
Minimum Education
Associate Degree
Preferred Education
Bachelor's Degree
Minimum Experience
2 years
Salary
$17.63 minimum
Pay Grade
S67
Posting Detail Information
Requisition Number
2022S1769
Job Open Date
12/19/2022
Job Close Date
Open Until Filled
No
Quick Link
https://jobs.nku.edu/postings/12622
Is this an internal only posting?
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
To create a Posting, first complete the information on this screen, then click the “Next” button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the “Posting Summary Page” by clicking on the “Next” button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options.
Position Information
Working Title
Academic Specialist
Department
College of Informatics
Compensation Title
Academic Specialist
Position Number
30000049
Position Status
Regular
Work Schedule
M-F 8:15am-4:30pm
Hours per Week
37.5
Months per Year
12
Commitment to Inclusive Excellence
Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged.
We are an Equal Opportunity/Equal Access/Affirmative Action institution.
Purpose of Position
To provide administrative support for the College of Informatics ( COI ) academic schools and the Informatics Student Success and Advising Center ( ISSAC ).
Primary Responsibilities
To Provide administrative support for the College of Informatics ( COI ) academic schools and the Informatics Student Success and Advising Center ( ISSAC ).
Regular duties:
-First contact, along with student workers, for students and other visitors to the suite needing assistance for various requests and/or resolutions of problems
-Responsible for all phone inquiries being answered, along with student worker support, through departments’ general phone numbers
-Reconcile school and ISSAC procurement cards
-Assist with purchase requisitions and ordering supplies and equipment for schools and ISSAC
-Handles lost and found for Griffin Hall along with support from student workers
-Assist with copying, printing and organizing course materials for all faculty and ISSAC staff
-Distribute mail, along with support from student workers, to faculty and staff mailboxes in ISSAC and school suite
-Responsible for posting notifications for class cancellations
Periodic duties recurring at fixed intervals:
-Joint responsibility with Academic Budget Officer for recording school suite and ISSAC inventory
-Responsible for processing textbook orders and ordering desk copies for faculty in both schools
-Responsible for uploading faculty syllabi
-Reviewing requests for entering permits for course registrations in both schools
-Available to assist with reserving rooms for faculty, ISSAC, and student organization requests
-With assistance of student workers, forward forms to dean’s office for approval
-Work with school and ISSAC directors on coordination and hosting of special events sponsored by the schools, ISSAC, student organizations or professional organizations as assigned by directors.
-Coordinate academic year recruiting events for the college in conjunction with Admissions and the ISSAC
-Works with Assistant Dean of Undergraduate Students and ISSAC coordinating summer orientation and other recruitment events for the college in conjunction with New Student Orientation, advising, and Parent Programs
-Generate student evaluations and other materials for school directors to prepare for annual performance review -meetings with faculty and staff
-Recording and preparation of minutes from school/program meetings as necessary
-Cross-training with other COI academic staff positions to act as a back-up when necessary.
Qualifications
Associate’s degree plus two years of related experience required. Must have excellent oral and written communication skills, problem-solving skills, trustworthiness, self-starter, and be able to multi-task. Must be able to work with a diverse population. Knowledge of SAP a plus.
Minimum Education
Associate Degree
Preferred Education
Bachelor's Degree
Minimum Experience
2 years
Salary
$17.63 minimum
Pay Grade
S67
Posting Detail Information
Requisition Number
2022S1769
Job Open Date
12/19/2022
Job Close Date
Open Until Filled
No
Quick Link
https://jobs.nku.edu/postings/12622
Is this an internal only posting?
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * What related experience in your background would make you a
good candidate for this position?
(Open Ended Question)
Required Documents
- Resume
- Cover Letter/Letter of Application
- References
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