Accounts Payable Business Coordinator

Posting Details

Position Information

Position Title

Accounts Payable Business Coordinator

Position Type

Regular

Job Number

SA6062122

Full or Part Time

Full-Time 40 Hours Weekly

Fair Labor Standard Act Classification

Non-Exempt

Anticipated Pay Range

$25.48 - $27.88

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Under the direction of the Accounts Payable Director, the incumbent is responsible for providing support to the Accounts Payable, and Business Office department, performing daily functions, processes, and analysis essential to the operation of the unit.

Responsibilities

• Timely processing of University documents associated with Accounts Payable, Payroll and Business Office in accordance with established policies, procedures, guidelines and requirements of Chapman University, State and Federal agencies.
• Stuff, organize, and distribute checks by mail or pickup.
• Process PeopleSoft data entry of departmental forms.
• Perform daily Accounts Payable batch audits and communicates with team to resolve discrepancies timely.
• Work with Financial Analyst to assist audit PCard reconciliation reports assigned by expected deadlines.
• Manage centralized Accounts Payable email daily, respond to inquiries, and distribute payment requests and inquiries to each Accounts Payable team member.
• Monitor and assign service tickets through Jira to Accounts Payable team members timely and assist in responding and closing requests.
• Work directly with Accounts Payable Director on projects that promote efficiency and streamline processes.
• Assist with supervision, training, and provide ongoing support to Accounts Payable student workers to ensure work assigned is completed by expected deadlines and ensure back-up support is provided to reception desk.
• Maintain high level confidentiality
• Provide customer service associated with Accounts Payable, and Financial Services Unit to representatives from the campus community, auxiliary organizations, and outside entities.
• Ability to deal with volume, detail, repetitive paperwork, and time constraints.
• Ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload.

Required Qualifications

• Demonstrates experience with customer service in an Accounts Payable or similar environment requiring excellent interpersonal and communication skills. Displays effective written communication skills
• Experience using automated, multi-screen, on-line accounting systems, preferably in the area of Accounts Payable and including system testing. Experience with PeopleSoft AP 9.0 or higher is preferred. Exhibits working proficiency with Microsoft Word and Excel.
• Demonstrates the ability to independently research and solve problems. Experience interpreting a variety of complex rules and regulations associated with the federal tax reporting requirements associated with accounts payable is preferred.
• Ability to effectively work with culturally diverse groups or individuals and the ability to foster cooperation between peers and co-workers.

Desired Qualifications

• Experience working in an Accounts Payable and a centralized department. Demonstrated knowledge of policies and procedures related to the disbursements of funds for accounts payable.
• Displays great organizational skills necessary to handle multiple priorities for the timely completion of work assignments.
• Produces high volume, quality work with minimal errors.
• Demonstrates working knowledge of accounting analysis as related to the daily operational duties of accounts payable.
• Experience preparing reconciliations.

Special Instructions to Applicants

Chapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

3

Maximum Number of References

3

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. 3 References Listed on One Page

Optional Documents

1. Certification/License
2. Letter of Recommendation 1