Administrative Assistant, Aerospace Engineering Department

Job Description

Embry-Riddle Aeronautical University is now hiring an Administrative Assistant for the Department of Aerospace Engineering (AE) at the Daytona Beach campus. Responsibilities include:

• Assist Department Chair: Responsible for purchasing and administration of multiple budgets, including reporting, submitting receipts, and processing transfer of funds requests and reimbursements.
• Assist in department operations: Schedule meetings and reserve rooms; attend and assist with department functions including orientation, open house, IAB, homecoming, colloquiums, faculty/staff meetings, and graduation and department visitors; assist faculty and students with travel arrangements; copy and collate confidential material for faculty and Department Chair; coordinate website updates with IT; update/edit AE newsletter & other informational AE material; and maintain office supplies/AE printed material and order as needed.
• Communication: Answering telephone and directing questions to appropriate person(s); interacting with the student body, faculty, and outside industries; and contacting IT and Physical Plant as needed for faculty.
• Office duties: Including but not limited to maintaining records of courses and textbooks for department; filing forms for student employees; supervising and training student workers; and managing suite, office, and lab access (keys and ID cards).

About the Daytona Beach Campus:

Embry-Riddle Aeronautical University’s 185-acre eastern campus is located in Daytona Beach, Florida, home to NASCAR’s Daytona 500 and “The World’s Most Famous Beach." With year-round mild temperatures and more than 230-plus days of sunshine a year, it’s a top vacation destination and an ideal place to live, study, and fly. The campus serves a diverse student body of approximately 7,200 undergrads and 800 graduate students from 50 states and nearly 100 countries.

About the Department:

The Aerospace Engineering Department is the largest in the nation with an enrollment of about 2,200 full-time students. The department offers bachelor’s, master’s and Ph.D. degrees, including approximately 60 students in the Ph.D. program. The undergraduate program is currently ranked #8 by U.S. News and World Report, while the graduate program is ranked #32. To achieve national prominence, the Department has launched an ambitious agenda focused on expanding the graduate programs, facilities, recruiting talented faculty, and building research infrastructure and capabilities, In support of this agenda, the University has invested in a new 50,000 square foot engineering building, the John Mica Engineering and Aerospace Innovation Complex (MicaPlex), housing several research laboratories ( https://erau.edu/research-park/micaplex/labs ) a state-of-the-art subsonic wind tunnel, and a new Flight Research Center facility, all as part of a Research Park with incubator space and growing number of industry creating an ecosystem to support innovation and entrepreneurship. Embry-Riddle Aeronautical University has also recently received $25 Million from Philanthropists Cici and Hyatt Brown , and matching support from State of Florida create a new Aerospace Technology Center to promote innovation, create high-quality jobs, and bolster Florida’s advanced technology workforce. Click this link to see our state-of-the-art lab facilities, hear from our incredible students and discover why Embry-Riddle is a great place to work: https://youtu.be/tHkwPE6y6Ds .

Qualifications

Required Qualifications:

• Associate's degree.
• Minimum of 5-10 years of related administrative work experience.
• Strong technical skills including experience working with Word, Excel, PowerPoint and Outlook, and willingness to learn new software.
• Budget management experience.
• Excellent people skills and verbal and written communication skills.

Preferred Qualifications:

• Bachelor’s degree in communication, business administration, or related field.
• Previous experience at a university and/or working with students.

Application Instructions:

To be considered, please include a resume and cover letter with your application in one PDF document.