Administrative Support Specialist I

Position Details

Position Information

Requisition Number

S2529P

Home Org Name

Office Enrollment Serv-Operations

Division Name

VP for Enrollment Management

Position Title

Administrative Support Specialist I

Job Class Code

DB15A

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Auburn University Office of Enrollment Services seeks an Administrative Support Specialist who will assist in the development, maintenance, review and update of Tele-counseling communications while supervising student employees.

NOTE : Position hours are Monday-Thursday 9:30am – 6:30pm and Friday 7:45am-4:45pm.

Auburn was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-for-auburn .

It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!

Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.

Essential Functions

The individual in this position will assist in the development, maintenance, review and update of Tele-counseling communication; identify and maintain target contact lists for Tele-counseling purposes; maintain student recruitment database; oversee data entry into student recruitment database; provide customer service; lead, support, and assist co-workers in communications efforts; supervise student employees; assist with materials load scheduling; and other duties as assigned.

Minimum Qualifications

Minimum Qualifications

Level I High school diploma or equivalent plus 4 years experience in administrative support services.

Substitutions allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

Knowledge of office rules, procedures and operations that require previous training and experience to perform is required.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Desired qualifications include: proficiency in Excel, Word, Access and Banner; ability to prioritize multiple projects for three areas; and interpersonal skills as position involves interaction with prospective students and families as well as other University units.

Posting Detail Information

Salary Range

$33,700-$50,600

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

Monday-Thursday 9:30am - 6:30pm and Friday 7:45am-4:45pm

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

03/15/2023

Closing Date

03/31/2023

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment.

Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Please utilize the attachment feature of our online employment system and attach the following: cover letter, resume and references. Only completed applications packets will be considered for review.

Quick Link for Internal Postings

https://www.auemployment.com/postings/36273
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter
3. Diversity Statement

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   • LinkedIn
   • AcademicKeys
   • The Chronicle of Higher Education
   • DiversityJobs
   • HigherEdJobs
   • HERC (Higher Education Recruitment Consortium)
   • Indeed
   • RecruitMilitary
   • The Tuskegee News
   • Professional organization or journal
   • Veterans Assistance Services
   • Disability Assistance Services
   • State Employment Service
   • Social Media
   • AU Job Bulletin
   • Notified by an Auburn employee
   • College or university Career Services
   • I went to the AU Employment Website directly (www.auemployment.com)
   • Other
2. * Do you have a high school diploma or equivalent?
   • Yes
   • No
3. * Do you have 4 years of experience in administrative support services OR a degree to use in lieu of experience?
   • Yes
   • No
4. * Please select the answer that best describes your current employment relationship with Auburn University:
   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee