Administrative Assistant - Office of Financial Aid
- Employer
- Marian University (IN)
- Location
- Indiana, United States
- Salary
- Salary Not Specified
- Date posted
- Mar 16, 2023
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs, Student Affairs, Financial Aid
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Position Information
Position Title
Administrative Assistant - Office of Financial Aid
Job Description
As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Administrative Assistant – Office of Financial Aid to promote our Catholic Franciscan mission and identity by operating as the responsible person shall schedule appointments, provide information to callers, interact with walk-in traffic and otherwise relieve officers of clerical work and minor administrative and business details.
Essential Duties and Responsibilities:
- Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies.
- Answer telephone and provide information to callers and/or
routes call to the
appropriate officer. - Greets visitors, ascertain nature of business, and route
visitors to the appropriate person or
department. - Play a major role in assisting in the document tracking/collection process, including tracking and routing incoming mail.
- Matches financial aid paperwork received with the appropriate individual student files.
- Upload/Scan financial aid documents into SoftDocs System once available
- Trains and supervises work-study students. Prepares and submits bi-weekly timesheets for those workers.
- Maintains calendars of office staff.
- Prepares outgoing mail, including routine correspondence such as award letters and missing document request letters.
- Orders office supplies in anticipation of need.
- Other projects as assigned by the Director.
- Other duties may be assigned.
Required Qualifications
Required Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- One to two years related experience and/or training preferred in higher education setting; or equivalent combination of education and experience.
- Associate’s or Bachelor’s degree preferred.
- Must be computer proficient and have excellent communication and interpersonal skills.
- Ability to read, analyze, and interpret common technical journals, financial reports, and legal documents.
- Must be able to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
- Ability to effectively present information to the college and community.
- Must be able to add, subtract, multiply, and divide in all
units of measure, using whole
numbers, common fractions, and decimals. - Ability to compute rate, ratio, and percentages.
Marian University is an Equal Opportunity Employer and committed to diversity. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Preferred Qualifications
Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
https://www.marian.edu/faith
Physical Demands
Posting Detail Information
Posting Number
P283S
Open Date
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
https://www.marian.edu/faith
Advertising Summary
Quick Link for Internal Postings
https://marian.peopleadmin.com/postings/1973 Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How do you think Marian University’s mission, as well as the
Catholic Franciscan identity, will support your work as a
professor/administrator?
(Open Ended Question)
- * How will the work you do in your role at Marian University be
different in light of the mission and identity of the
University?
(Open Ended Question)
- * How will you promote the success of those from marginalized
groups?
(Open Ended Question)
- * In what ways will your work promote and support
transformational leaders that are trustworthy, healthy, skilled and
inquisitive?
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
Company
At Marian University, our vision is to provide an education distinguished in its ability to prepare transformative leaders for service to the world. Our mission is to be a great Catholic university dedicated to achieving excellence in learning, which is achieved through teaching, research, and scholarly activities in the Franciscan and liberal arts tradition. We welcome students of all faiths who seek an educational experience framed within the context of our Franciscan values of dignity of the individual, peace and justice, reconciliation, and responsible stewardship. Our understanding of these values is informed by reflection on the life of Jesus Christ and prayer.
The institution grew out of the dedication and vision of Sister Theresa Hackelmeier and the Sisters of St. Francis, Oldenburg, who established a school in Oldenburg, Indiana, in 1851. The college was founded in Oldenburg in 1936 and moved to Indianapolis in 1937. On July 1, 2009, Marian College became Marian University.
Marian University is proud to be a higher education institution just ten minutes away from downtown Indianapolis. Here, you’ll not only get to benefit from the exceptional employment and internship opportunities the city has to offer but also its diverse culture and lively personality. From cool cultural districts with unique entertainment, shopping, and dining options to outdoor festivals, professional and amateur sports events, hiking and biking trails, and more, Marian University is conveniently located in the heart of it all. Whether it’s walking around Monument Circle, floating down the canal in a paddleboat, visiting the various historical sites and museums, or dining on Mass Ave, you’ll quickly find your favorite local hangouts and love this city just as much as we do.
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