Director, Extension Evaluation and Reporting

Director, Extension Evaluation and Reporting

Oregon State University

Department: Extension & Engagement (TEE)

Appointment Type: Administrative/Professional Faculty

Job Location: Corvallis

Recommended Full-Time Salary Range: Salary is commensurate with education, training and experience

Position Summary:
Oregon State University and the Division of Extension and Engagement are seeking applicants for a Director of Extension Evaluation and Reporting. This is a full-time (1.0 FTE), 12-month, professional faculty position.

This position will lead division-wide evaluation and reporting. This position will also partner with individual Extension programs to direct strategic alignment in evaluation, assessment, and reporting best practices, while telling the exciting story of the impact Extension has in communities throughout Oregon and beyond.

Program Mission OSU Extension, as part of the Division of Extension and Engagement (Division), partners with local communities to provide trusted expertise and science-based knowledge to address critical issues and help every Oregonian thrive. We are committed to creating positive change through programs and providing spaces where each person feels safe and welcome. Our research, programs, partnerships and volunteer opportunities are focused on healthy communities and economies; resilient and productive forests and natural ecosystems; sustainable agriculture, food systems, and gardening; and thriving youth, individuals and families. The Division is core to Oregon State University's mission and helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our website : https://engagement.oregonstate.edu/.

Purpose of Position Oregon State University Extension Service serves communities throughout Oregon and has physical offices in each of Oregon's 36 counties and on the Confederated Tribes of Warm Springs Reservation. Extension programs reach close to 100,000 young people annually through club-based, in-school, and out-of-school programming. We engage over 13,000 community volunteers to extend and build capacity among our over 600 employees in six regions and several program areas. OSU Extension enhances the lives of Oregonians, and this position will help evaluate and share our collective impact of outreach and engagement. Please see our website for additional information about our work: https://extension.oregonstate.edu/ .

The overarching goal of this position is to envision, develop, lead and support a cohesive process for evaluation and reporting between and among Extension programs. This includes primary responsibility for evaluation and reporting activities for the entire OSU Extension Service, for example the data collection, writing, and submission of the annual USDA National Institute of Food and Agriculture's (NIFA) federal report for Extension. This position also contributes expertise and vision for strategic alignment of evaluation and reporting activities related to OSU Engagement. All work should take place through a lens of equity.

Commitment to inclusive excellence: Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations.

OSU Division of Extension and Engagement's Diversity, Equity, and Inclusion https://extension.oregonstate.edu/about/diversity-equity-inclusion

OSU Moving Forward Together https://leadership.oregonstate.edu/president/moving-forward-together

Summary of Benefits : https://hr.oregonstate.edu/benefits/prospective-employee

To calculate our Total Rewards Package use this link: https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator



Position Duties
The Extension Evaluation and Reporting Director actively demonstrates the commitment of the university to a collaborative and inclusive community in all interactions and duties performed and contributes to a welcoming and respectful workplace culture.

45% Evaluation for the OSU Division of Extension and Engagement

• Lead strategic vision and implementation for evaluation for Extension between and among programs (e.g., 4-H Youth Development, Agriculture and Natural Resources, Family and Community Health, Forestry and Natural Resources, KidSpirit, Open Campus and Juntos, Outdoor School, Oregon Sea Grant) to create more cohesive evaluation process and reporting for Extension.
• Establish and maintain ongoing relationships with internal Extension and Engagement leaders [e.g., Program Leaders, Regional Directors, Director of DEI, Faculty Success (formerly Digital Measures) leadership] and external community, industry, and government partners, in order to create new and expanded opportunities to quantitatively and qualitatively showcase the successes and impact of the Division.
• Convene, set the agenda for, and facilitate regular meetings of Division researchers/evaluators to ensure better alignment and collaboration, and robust methods relating to project logic models, evaluation plans or tools, data collection and data analysis, including qualitative and quantitative measures and instruments.
• Make strategic and operational recommendations to Division senior leadership collaborative on how to set, coordinate, and align evaluation expectations for the Division.
• Lead preparation of data collection systems and instruments and implementation of data monitoring plans; periodically review all data being collected, and partner with others to ensure data integrity.
• Collaborate with the person/team who leads faculty impact reporting within the Faculty Success (formerly Digital Measures) tool to ensure software features and enhancements are optimized for evaluation efforts and data entered is accurate.
• Contribute to evaluation activities for the Division’s Engagement.
• Coordinate with Division’s Director of Diversity, Equity, and Inclusion to ensure data justice and equitable evaluation practices.
• Convene and facilitate collaboration among Division subject matter experts (e.g., Program Leaders and faculty) to operationalize Extension and NIFA’s “Critical Issue” strategic priorities to ensure cohesive planning and evaluation.
• Recommend or facilitate training and professional development related to evaluation, impact and reporting for Division leaders, faculty and staff.
• Provide leadership for employees within the division’s programs who have evaluation and reporting requirements.
• Travel is required to fulfill the responsibilities of this position, including facilitating trainings and establishing and maintaining partnerships throughout Oregon.

25% Reporting for the OSU Division of Extension and Engagement

• Analyze assessment data, interpret findings, and draw conclusions about the results of evaluation activities.
• Prepare evaluation reports and presentations for the Division, funders and other stakeholders. (e.g., lead the NIFA Smith-Lever program of work and reporting).
• Collaborate with program leaders to input program impacts to NIFA.
• Analyze data, interpret findings, and prepare reports for Division leadership and development of marketing and communication materials (e.g., biennial reports, peer reviewed publications, white papers).
• Work with the Division’s Director of Sponsored Programs to help ensure effective evaluation support for Extension grants.
• Lead or support other gift, grant, or contract reporting as needed for Division (e.g., sponsored programs or other funders).

15% Other Reporting and Data Needs

• Lead statewide Extension equity-centered needs assessment and provide training or technical assistance for local needs assessments for programs and county level faculty.
• Co-lead Extension Annual Report and impact statements in coordination with Extension Communications team and Associate Director of Extension.
• Compile data and reports for policy makers in Oregon or nationally.

10% Evaluation Collaboration

• Participate actively in the Western Extension Directors Association (WEDA) Western Region Evaluation Network (WREN) sub-committee.
• Facilitate alignment between Extension and Experiment Station federal reporting, including Critical Issue areas, in collaboration with the College of Agricultural Sciences.
• Coordinate evaluation with partners and other universities in multi-state projects, with an emphasis on building and maintaining relationship to sure high-quality work and outputs.

5% Service and Other

• Facilitate a work environment that encourages respect for all people involved, including promoting the development of knowledge and skills to engage with those of other cultures or backgrounds.
• Participate in and contribute to professional development opportunities that are appropriate for the current assignment and specialty.
• Establish and maintain relationships with other professionals, including involvement in local, state and national professional associations.
• Supervise student workers to assist with activities related to this position (research activities, graphics design, general support).

Minimum Qualifications


Additional Required Qualifications


Preferred (Special) Qualifications

• Doctorate in discipline related to the work of the Division (e.g., Agriculture, Education, Evaluation, Forestry, Positive Youth Development, Human Development and Family Studies, Public Health) and/or program development and evaluation broadly.
• Record of primary authorship on evaluation reports or peer-reviewed papers for the purpose of communicating outcomes and/or informing programmatic or organizational change.
• Experience writing and securing grants, gifts, and contracts from private and public sources.
• Experience providing professional development/training.
• Ability to use additional software, web applications, and technology and to adapt to the changing technological environment (e.g., Qualtrics, SalesForce CRM, statistical software).
• Ability to build and maintain positive community relationships, including experience in community engagement projects and engaged scholarship.
• Ability to lead groups and to plan, organize, evaluate, manage, facilitate, resolve conflicts, and delegate details.

Working Conditions / Work Schedule

• Flexibility to work evenings and weekends.
• Travel throughout Oregon is required to fulfill the responsibilities of this position. Position duties will include working in varied environments in performance of Extension work throughout Oregon.

Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) Curriculum vitae/Resume: Finalists will be required to give an open presentation which may include the distribution of their redacted curriculum vitae/resume and a short biography
2) Cover letter that addresses each required qualification

3) Writing sample or report excerpt (up to 5 pages) uploaded as Other Document 1

4) Response to the following prompt uploaded as Diversity Statement:
After reviewing the OSU mission statement at https://leadership.oregonstate.edu/trustees/about-board/oregon-state-university-mission-statement and the emphasis on diversity, please state how your background and experience has prepared you to be effective in an environment that values diversity.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Allison Myers, allison.myers@oregonstate.edu
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the motor vehicle check requirement.

To apply, please visit: https://jobs.oregonstate.edu/postings/133679





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