Program Coordinator - Health

Program Coordinator - Health & Safety

Salary: See Position Description
Closing Date:
Job Type: Full-time
Location: Indian Valley Campus (Novato) - In Person, CA

Description

Anticipated Start Date: May 2023
Open Until Filled

All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the College until the position is filled. This position performs its duties on both the Kentfield and Indian Valley (Novato) campuses, so if not already residing within the Bay Area, the successful candidate must be willing to relocate.

Applicants should be prepared that, if selected to interview for a position at the College, interviews may be held in person or remotely, depending on the District's needs.
Diversity Statement:
College of Marin strives to embrace diversity in all forms: it strives to be an Inclusive community that fosters an open, enlightened and productive environment and demonstrates sensitivity to and respect for a diverse population.

COM serves a county population of approximately 250,000 residents. Based on 2021-2022 academic year credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (31% of enrollment), Asian (8%), Black/African American (3%), and Multi-racial (6%) students.

College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.

POSITION OVERVIEW
Under the direction of an assigned supervisor, the Health & Safety Program Coordinator is responsible for overseeing the District's comprehensive safety and risk management programs and activities to establish and maintain a safe environment while maintaining compliance with various internal and external entities and developing and administering the district's loss control programs for property and casualty and to ensure best practices are identified and implemented to mitigate loss, including but not limited to Occupational Safety Health Administration (OSHA), Injury and Illness Prevention Program (IIPP), Communicable and Infectious Diseases, Sustainability, Prevention, and other related safety programs.

Essential Functions

Provide regular reports to management and federal/state agencies as requested; participate on program reviews; assure program compliance with federal or state program guidelines; prepares a variety of materials to communicate health and safety information to the College community and state and federal agencies.

Lead, implement, and participate in the planning and implementation of the district's response to communicable and infectious diseases not limited to prevention, education, identification through examination, surveillance, immunization, direction and follow-up, isolation, tracking and reporting.

Oversee District compliance with public health requirements for contact tracing; participate in the development and implementation of contact tracing strategy and changes in protocols; communicate with the Response Team to address new guidance, protocol updates/changes and training.

Maintain and analyze the district communicable and infectious diseases data; track, analyze, advise, consult, and implement public health guidelines in coordination with Student Health Services and Human Resources, and other district stakeholders.

Plan; perform advanced administrative support including monitoring compliance in accordance with public health rules and guidelines and all other applicable laws, regulations, standards, and policies.

Regularly communicates with District stakeholders and the campus community on important risk, safety, and emergency management trends, updates, and training opportunities.

Coordinates monthly District Health & Safety Committee meetings for the purpose of identifying hazards and safety issues, reviewing complaints, and providing follow-up on corrective actions, including coordinating with the National Safety Program Training Center for the purpose of providing training to staff, faculty, and students and maintaining training records and supplies.

Assist administrators with investigations and provides follow-up of all safety complaints for both campuses for the purpose of providing a safe work and educational environment.

Assists the Chief of Police/Director of Safety with the District Disaster Response Program for the purpose of providing systematic responses to disasters; and assists with inspection of all District facilities and equipment to ensure a safe work and educational environment.

Develops and maintains OSHA required programs for the purpose of ensuring the District's compliance with federal and state laws and regulations.

Maintain compliance with a wide variety of applicable regulatory programs and standard risk management practices; participate in the development and review of District policies and procedures; ensure that requirements are met related to employee safety training and refresher training on both a standard frequency or due to unsafe acts or accidents; prepare and maintain accurate records of trainings.

Assure compliance with the District's IIPP by providing training on safe work practices, reporting, and investigating accidents, maintaining necessary documentation, and requiring employees to receive mandated training.

Prepare and maintain records of chemical inventories includes but not limited to IIPP, Chemical/Hygiene, SDS, hazardous waste disposal manifests, universal and medical waste disposal, instrument calibrations, inspections, medical records from exposure monitoring, environmental testing, and hazardous waste determinations.

Review, analyze and provide the services needed to ensure that all certifications for the District are up to date including but not limited to fire extinguishers and elevators

Review, analyze and make recommendations related to all ADA complaints as it relates to health and safety of all facilities, parking lots, roadways, bridges or other sundry areas related to the same.

Communicate with faculty, staff, students, and external organizations to coordinate activities and programs, resolve issues and exchange information; communicate with external organizations to discuss hazardous material/waste issues, inspections, permitting, training, and other matters related to environmental, health and safety programs.

Provide overall direction and guidance to the day-to-day operations, problem solving and decision making regarding a large and complex assigned program; implement program policies and directives according to District, federal or State guidelines.

Other Functions:

Provide regular reports to management and federal/State agencies as requested; participate on program reviews; assure program compliance with federal or State program guidelines.

Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.

Prepare funds applications; prepare grant requests and serve as the primary contact for large programs or multi-programs.

Provide work direction and guidance to others assigned to the program; assign work to other classified personnel, students, volunteers and others.

Conduct regular meetings to communicate, review and revise program guidelines.

Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.

Assure program expenditures are within allocated budgets; monitor budgets; propose budget changes and participate in project budget applications as necessary.

Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.

Develop, coordinate, promote and oversee a broad range of programs.

Develop workshop materials, promotional materials and other program documentation.

Operate a computer and other office equipment as assigned.

Plan, coordinate and prepare a variety of materials used in program literature, marketing, catalogs and brochures.

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Requirements & Desirables
REQUIREMENTS

1. Bachelor's Degree with study in job related area and job related experience; or
2. Any combination of education and training equivalent to (2) two years of college-level coursework from an accredited institution in a related field and (2) two years of responsible experience working in higher education; and
3. Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, abilities and learning styles of community college students and staff.

DESIRABLE QUALIFICATIONS

• Associate in Risk Management (ARM) or Certified Safety Professional (CSP).
• CRM or other professional certification in risk management or insurance.
• Prior experience in managing risk in higher education.
• Prior experience serving in a crisis management leader/facilitator capacity.
• Prior experience in threat assessment methodology.
• 1+ years of verifiable work experience in public safety, emergency communications, risk and emergency management using technology.
• Strong computer skills for reporting and tracking.
• Demonstrated experience working successfully with diverse populations.
• Ability to effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service.

KNOWLEDGE, SKILLS AND ABILITIES: (DESIRABLE ATTRIBUTES & SKILLS):

KNOWLEDGE OF:

• Planning and coordinating the day-to-day activities of assigned program.
• Policies, objectives and goals of assigned program.
• Development and presentation of programs and workshops.
• Applicable laws, codes, regulations, policies and procedures related to assigned program.
• Budget monitoring and control.
• Grant coordination and monitoring.
• Oral and written communication skills.
• Principles of training and providing work direction to others.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer and assigned software.
• Word processing, graphics and desktop publishing.

ABILITY TO:

• Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding a large-scale and complex program.
• Coordinate several programs simultaneously.
• Implement program policies and guidelines.
• Provide for program reporting and accountability.
• Prepare comprehensive program reports and reviews.
• Establish and monitor program budgets.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.

SKILLS:

• Operate a computer and assigned office equipment.
• Operate a computer and other office equipment as assigned.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Work independently with little direction.
• Plan and organize work.
• Make public speaking presentations.

CONDITIONS OF EMPLOYMENT
Prior to employment, the selected candidate will be required to complete the following:

In accordance with Federal Law all employees must provide proof of eligibility to work in the United States;

Criminal Justice/Fingerprint Clearance;

California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.

DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.

Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.

REQUIRED APPLICATION DOCUMENTS
The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.

1. Cover Letter (cover letter)
2. Resume (resume)
3. Transcript conferring Bachelor's degree or showing whatever coursework you have completed and are using as the basis for your application as described in Requirement #1 and #2, above. (transcript)
4. STATEMENT: Please provide a response to the following prompt (one page maximum): College of Marin's commitment to educational excellence is rooted in providing equitable opportunities and fostering success for all members of our diverse community. Practices and outcomes related to diversity and inclusion are vital measures of institutional excellence. How would you contribute to College of Marin's effort of enhancing diversity in a meaningful way?

Supplemental & Salary Information
RESPONSIBILITY:

• Work under limited supervision, focusing primarily on results
• Provide information and/or advise other persons
• Operate within a defined budget and/or financial guidelines
• Utilization of resources from other work units may be required to perform the job's functions and the opportunity to impact the Organization's services

WORKING ENVIRONMENT:

• Dexterity of hands and fingers to operate a computer keyboard
• Hearing and speaking to exchange information in person and on the telephone
• Sitting and/or standing for extended periods of time
• Seeing to read a variety of materials
• Bending at the waist, kneeling or crouching to file materials
• Reaching overhead, above the shoulders and horizontally
• Generally the job requires 70% sitting, 15% walking and 15% standing
• Office environment
• Constant interruptions

WORK SCHEDULE
Campus: Indian Valley Campus (Novato) (primarily) & Kentfield Campus
Full-time Equivalent: 1.0 - Full-time
Months per Year: 12
Work Days/Hours:
Monday - Friday
7.5 Hours per Day
37.5 Hours per Week

NOTE: The College is closed on Fridays during the summer period, when the work schedule may change according to departmental needs.

SALARY INFORMATION
FLSA Status: Non-exempt
Salary Range: CSEA 127
Starting Salary Range: $39.39 to $43.45 per hour (Step 1 to 3). Normal entering step is Step 1.

Please refer to our Human Resources web site for full salary schedules.

THE BENEFITS OF EMPLOYMENT WITH COLLEGE OF MARIN,

CSEA, Full-time Employees:
Health Insurance - The District contributes up to $2,050 per month toward employees' healthcare premium. Up to 6 options for healthcare insurance by Kaiser or Blue Shield
Dental and Vision Insurance - Delta Dental and VSP vision plans for employee and dependents, with no cost to employees
Vacation Leave - 90 hours of accrual annually, with additional accrual after 3, 10, and 14 years of service
Paid Holidays - 17 paid holidays annually, which includes a paid winter holiday break at the end of December.

Sick Leave - 7.5 hours per month, 90 hours per year

Retirement through CalPERS - the District contributes 25.37% (of employee's salary) towards CalPERS pension. Vested after 5 years.

Life Insurance - $50,000, with the option to purchase additional voluntary life insurance for the Lesser of 5x base annual salary or $500,000

Additional Retirement Savings Plans - Employees are also eligible to participate in a voluntary, tax-advantaged 403(b) or 457(b) retirement savings plan.
Short-Term Disability & Long-Term Disability (employee paid), Flexible Spending Accounts (FSA's), Optional indemnity plans, pet insurance, Employee Assistance Program (EAP)

Additional Benefits (at no cost to employee):

• 24/7 Helpline through the Employee Assistance Program (All members)
• 24/7 Physician Access through MD Live (Blue Shield members).
• Expert Medical Opinions through Teladoc (All members).
• Generic Medications through Costco (Blue Shield members).
• Enhanced Cancer Benefit through Contigo Health (Blue Shield members).
• Hip, Knee, and Spine Surgical Benefit through Carrum Health (Blue Shield members).
• Personal Health Coaching through Vida Health (Blue Shield members).
• Physical Therapy for Back and Joint Pain (Blue Shield members).
• Discounts for Gym memberships, Hearing Aids and LASIK Eye Surgery (Blue Shield members).
• ClassPass Kaiser Permanente has teamed up with fitness industry leader ClassPass to make it easier for employees to exercise from the comfort of their homes. (Kaiser members)

CLASSIFICATION & RETIREMENT PLAN
Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 8% of their reportable compensation on a monthly basis.
SELECTION PROCESS
Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.


To apply: https://www.schooljobs.com/careers/collegeofmarin/jobs/3855123/program-coordinator-health-safety?pagetype=promotionalJobs
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