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Administrative Specialist I

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Mar 13, 2023
Posting Details

Posting Details

Job #

Department Code

College Preparation Programs

Job Title
Administrative Specialist I

Syracuse, NY

Pay Range
Commensurate with Experience

Staff Level

FLSA Status


Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

The position supports the Science and Technology Entry Program, a sponsored program funded by New York State Education Department.


Associates Degree (Bachelors degree preferred) with 3-5 years’ experience in office administration, or equivalent combination of education and experience.

Job Specific Qualifications
  • Demonstrated ability managing budgets, accounts payable and receivable in University setting.
  • Solid understanding of Microsoft Office and Adobe Professional suite.
  • Ability to design and maintain database-using ACCESS and website content editing (desirable).
  • Ability to work within a team, independently, use initiative and make key decisions quickly.
  • Demonstrated experience in event coordination inclusive of ordering equipment, food, and vendor payment.
  • Excellent interpersonal communication skills.
  • Exceptional problem solving and customer service skills.
  • Strong attention to details and ability to interact with parents/students from diverse backgrounds.
  • Knowledge of University setting desirable.
  • Monitor sizable grant funded budgets, incomes, disbursements, and expenditures.
  • Acts on behalf of the Principal Investigator as delegated for program accounts and project management decisions
  • Manage the credit card reconciliation submission, reimbursements, and prepare
  • financial documents UPMCS, IDs, Travel Vouchers, Reimbursements, E-Pro, JE, etc.) for the office.
  • Maintain student records, databases, payroll files, and other confidential documents.
  • Prepare weekly mailings, email, text messages, social media, website and correspondences for program 250 participants, parents, and local school administrators.
  • Other duties as assigned.
Physical Requirements

Not Applicable


Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

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